Navigating Compliance with Archibus

In today’s regulatory environment, staying compliant with various industry standards and government regulations is more critical than ever. Non-compliance can result in hefty fines, legal challenges, and damage to an organization’s reputation. This is where the Archibus Compliance Application comes into play—an Integrated Workplace Management System (IWMS) that helps organizations maintain compliance across their operations.

Key Features of Archibus for Compliance:

    1. Centralized Data Repository: Archibus serves as a single source of truth for all compliance-related data, ensuring information is consistent, accessible, and secure. This centralized approach simplifies the management of documents, permits, and certifications.
    2. Automated Workflows: With automated workflows, Archibus streamlines the process of scheduling inspections, tracking maintenance activities, and ensuring timely completion of compliance-related tasks. Automation reduces human error and ensures critical deadlines are met.
    3. Environmental and Risk Management: Archibus provides tools for environmental sustainability and risk assessment, helping organizations adhere to environmental regulations and workplace safety standards. It enables monitoring of energy usage, hazardous materials, and indoor air quality.
    4. Real-time Reporting and Dashboards: Customizable dashboards and real-time reporting capabilities allow stakeholders to monitor status at a glance. Reports can be generated to demonstrate compliance to regulators and auditors.
    5. Integration Capabilities: The ability to integrate with other systems allows Archibus to pull in relevant data from various sources, providing a comprehensive view of compliance across different departments and functions.

 

Archibus Compliance ApplicationStaying on top of compliance is a complex but essential task for any organization. Archibus offers a robust IWMS solution that eases the burden of compliance management through centralization, automation, and integration. By leveraging Archibus, organizations can not only avoid the pitfalls of non-compliance but also drive operational efficiency and foster a culture of continuous improvement.

Are you ready to take control of your compliance challenges? Learn more about how Archibus can transform your compliance management by contacting us today or visiting our website for further information.

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of Archibus-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus-certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

 

 

 

The Next Normal in a Post-Pandemic Workspace

Whether your office has already partially returned to work or you’re planning a workplace reentry, one thing is certain—things may never be the same. Safe facility management during an unprecedented pandemic requires a high level of planning and precaution. The measures you implement should increase employee productivity, promote workplace trust, and most importantly, keep employees and customers safe.

Rule and Regulation Compliance

It’s not always easy to keep up with new regulations, especially with constantly changing guidelines. Regardless, the first priority is employee safety. In most nations, employers are encouraged to provide a safe working environment. Physical safety should be a constant for all employees, but some may tolerate risk better than others. It’s wise to consider your most vulnerable employees when creating a return-to-work plan, but determine strategies with everyone in mind.

Second, keep employees informed of changes and guidelines. Assign staff to monitor local conditions and guidelines, then share updates on a consistent schedule. Keep a global perspective and adjust plans as needed to comply with local requirements.

Third, align business priorities with global realities. Inspect your building for potential hazards and determine remediation costs. Be willing to remodel, reconfigure, or rearrange everything including work schedules, walls, and seating arrangements.

Masking, Sanitation, and Social Distancing

Most official guidelines center on three principles—masking, sanitation, and social distancing. Depending on your industry, some guidelines may present more of a challenge than others. Restrictions will change as the coronavirus threat diminishes or increases, so keep long-term needs in mind when investing in safety equipment.

Personal protective equipment (PPE) requirements can vary depending on the role. There’s no one-size-fits-all when it comes to PPE. Some employees may not be able to wear masks. Others may need to avoid the workplace altogether, such as employees with asthma or other respiratory conditions.

Employees want clean workplaces, even more so now under COVID-19. Make sanitation a priority by setting up hygiene stations with hand sanitizer, soap, gloves, and disinfecting wipes. The typical weekly office cleanings may not be enough. Consider hiring extra cleaning staff to more frequently clean bathrooms, break areas, and shared spaces like conference rooms and lounges.

PPE isn’t limited to individual employees. Plexiglass shields provide an additional layer of protection around pinch points where social distancing may be a challenge, such as reception areas, entrances and exits, and payment areas. Posted policies and directional signage are great visual reminders for customers and employees to abide by your workplace precautions.

Other measures such as UV lights and thermal scanners are options for combating COVID-19 but should be part of an overall workplace health and safety strategy. It’s wise to check with locally, regionally, and country-specific requirements to determine what’s feasible for your team to manage.

Technology and Real Estate Optimization

For most workplaces, safety decisions center around official guidelines. Maintaining six feet of distance helps protect people from breathing in infected air particles. However, this is easier said than done for many businesses.

Social distance guidelines vary by country and region. In the U.S., 6 feet is the standard; the World Health Organization recommends 1 meter. Social distancing may reduce workplace capacity, depending on your current seating configuration, plan density, desk sharing, and other factors. The potential for space loss raises some interesting options:

  • Should some individuals work remotely forever? Can we stagger work schedules? Do we need to let some staff go?
  • Should we purchase or rent additional office space or retrofit the space we have? Should we consider moving? Should we renegotiate the terms of our lease?
  • How can we prepare our workplace for future emergencies?

During the pandemic, many business leaders are leveraging real estate planning software to visualize coronavirus-related changes to seating arrangements, staff schedules, and office remodeling before committing time and money to wholesale changes. For example, hoteling software helps maximize seating efficiency using dynamic data such as HR information and floor maps.

Business owners can require that employees reserve a hotel desk prior to coming to work and show the reservation before they’re allowed to enter. After someone uses the hotel desk, facility management can be notified that the area must be cleaned and sanitized before another reservation can be made.

The Next Normal is Now

Reopening your workplace can be difficult. Regulations are constantly changing and there’s no saying when COVID-19 will ease. The post-pandemic “next normal” requires flexibility and adaptability. Desks, rooms, and entire floors may not function the same way. Previous policies for remote work, sick leave, and work schedules may need to be reevaluated in the new work environment.

You can’t foresee every situation, but you can be flexible in establishing your new normal. Employees will appreciate your efforts as they return to their former—though newly arranged—workspaces.

By Nai Kanell
Vice President of Marketing
SpaceIQ

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of Archibus- related services to both government and commercial clients. As a Virginia Certified Small Business, IM犀利士
S Consulting provides our clients with personalized attention by experienced Archibus certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Archibus Back-To-Work Offers

Back-to-Work Offers & Features

Health & Safety

We want to ensure that our Customers have every resource available to see their workplace through the COVID-19 crisis. We are offering the Archibus Health & Safety application at no cost until September 30, 2021, so you can more effectively:

  1. Easily track onsite and offsite COVID-19 cases and quickly identify trends and provide reporting
  2. Enable your managers to quickly associate incidents with locations and personnel
  3. Reduce the overall cost of administering a comprehensive, defensible health and safety program

Dates: The Archibus Health & Safety application will be available at no cost through September 30, 2021, regardless of the start date. Customers wishing to continue the use of the Health & Safety application after September 30, 2021, may add it to their maintenance subscription.

Eligible Participants: This offer is available to all existing Archibus Customers with an active software subscription contract.

Versions: This offer is available on any version of Archibus Web Central where the Health & Safety application is available.

Support: The application is subject to the same support as other Web Central applications.

IMS Consulting Back-To-Work

Full Phase Support

Planning to safely welcome employees back to the office has been on many Facility Manager’ minds. To help with the planning and execution of a back-to-work strategy, Archibus has developed a “Dynamic Workplace” home page that includes all relevant back-to-work information in one centralized view. It pulls this information from the Space, Hoteling, Maintenance, Health & Safety, Emergency Preparedness, and Condition Assessment modules.

Eligible Participants: This offer is available to all existing Archibus Customers with an active software subscription contract or new Customers.

Versions: This offer is available on any version of Archibus Web Central where Space, Hoteling, Maintenance, Health & Safety, Emergency Preparedness, and Condition Assessment applications are available.

Support: These applications are subject to the same support as other Web Central applications.

NOTE: The Dynamic Workplace home page is available as a part of V25.2. The content presented on the home page is based on modules such as Space, Hoteling, Maintenance, Health & Safety, Emergency Preparedness, and Condition Assessment. If a Customer wishes to add any of these modules, they may purchase them per usual. If they are on V24.1 or higher and do not want to upgrade, they would need to purchase the backport option.

For more information about these offers contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.