Facilities Data Built for Schools and Campuses
IMS Consulting helps K-12 school systems, colleges, and universities manage large, aging buildings and campuses with accurate space and capacity data, maintenance and condition information, and hazardous materials tracking that keep facilities safe and well used.
Why Institutions Work With IMS
Education
One Reliable Picture of Your Campus
Colleges, universities, and school systems manage large, aging campuses with limited capital budgets and constant pressure to show that space is used well. IMS Consulting implements and supports Archibus, Esri GIS, and ServiceNow WSD so your space inventory, capacity and utilization data, building condition, maintenance, assets, and hazardous materials records are accurate and connected, supporting everything from classroom scheduling and enrollment planning to facilities and administrative (F&A) cost studies.
What We Solve
Our Expertise
We help school systems, colleges, and universities address the challenges that matter most to their campus facilities programs:
Accurate Space Data
Room-level space inventory with departmental assignments that supports classroom scheduling, chargeback, and internal reporting.
Research Cost Recovery
Space data that provides a defensible foundation for F&A cost studies and indirect cost rate proposals.
Smarter Capital Decisions
Utilization and capacity analysis, condition assessment, and capital planning that prioritize deferred maintenance and test the need for new construction.
Connected Campus Services
Esri GIS maps of campuses, schools, and utility infrastructure, plus ServiceNow WSD service requests and space reservations for faculty, staff, and students.
Our Services
Education
Colleges, universities, and school systems manage large, aging campuses with limited capital budgets and constant pressure to show that space is used well. Accurate space data underpins everything from classroom scheduling to facilities and administrative (F&A) cost studies.
Indirect Cost Recovery for Research Organizations: Research universities and institutes depend on accurate space data to recover the facilities and administrative costs of sponsored research. The IMS Consulting Indirect Cost Recovery application supports research organizations by connecting room-level space inventory with departmental and functional use, providing a defensible foundation for F&A cost studies and indirect cost rate proposals.
IMS Consulting helps institutions build and maintain a reliable room-level space inventory in Archibus, with departmental assignments and chargeback that support cost recovery and internal reporting. Utilization analysis identifies under-used rooms before new construction is approved, while condition assessment and capital planning tools help prioritize deferred maintenance across the campus. Esri GIS brings buildings, grounds, and infrastructure together on an interactive campus map, and ServiceNow WSD gives faculty, staff, and students a simple way to request service and reserve space.
Space Inventory and Chargeback
Build and maintain a reliable, room-level space inventory in Archibus, with every room assigned to a department and use. Departmental assignments and chargeback support cost recovery and internal reporting, and give school systems, colleges, and universities the accurate space data that classroom scheduling, planning, and cost studies depend on. For K-12 districts, a current inventory of every school, room, and use provides the baseline for capacity, maintenance, and safety planning.
Indirect Cost Recovery for Research Organizations
Research universities and institutes depend on accurate space data to recover the facilities and administrative (F&A) costs of sponsored research. The IMS Consulting Indirect Cost Recovery application connects room-level space inventory with departmental and functional use, providing a defensible foundation for F&A cost studies and indirect cost rate proposals.
Space Utilization Analysis
Compare assigned space against actual use to identify under-used classrooms, offices, and labs before new construction is approved. Utilization data gives campus planners the evidence to consolidate, repurpose, or reassign space, so capital requests are supported by data rather than estimates.
Condition Assessment and Capital Planning
Record the condition of buildings and building systems across every school and campus, and use that information to prioritize deferred maintenance and plan capital investments. Condition assessment and capital planning tools help facilities leaders in school districts, colleges, and universities direct limited capital budgets to the projects that matter most.
Campus Mapping with Esri GIS
Esri GIS brings buildings, grounds, and infrastructure together on an interactive campus map. Facilities teams, planners, and leadership can see space, assets, and infrastructure in their geographic context, across a single campus or an entire school system.
Service Requests and Space Reservations
ServiceNow WSD gives faculty, staff, and students a simple way to request service and reserve space. Requests are routed to the right teams and tracked through completion, and reservation data adds another view into how campus space is actually used.
K-12 School Systems
School districts maintain aging buildings on tight budgets while remaining responsible for the safety of every student and staff member inside them. IMS Consulting helps K-12 school systems keep accurate, current facilities information across every school and building, including:
- Space Inventory Tracking
- Utility Infrastructure Documentation
- Corrective and Preventive Maintenance
- Condition Assessments
- Hazardous Materials Tracking and Abatement
- Capacity Analytics
- Asset Management
The result: district facilities teams work from one reliable source of information to plan maintenance, manage risk, and make enrollment and capital decisions.
Utility Infrastructure Documentation
Document the utility systems that keep schools running, including water, gas, and electrical lines, meters, shutoff valves, and panels. Mapping utility infrastructure with Esri GIS and linking it to building floor plans gives facilities and maintenance teams fast access to the information they need for repairs, renovations, and emergencies.
Corrective and Preventive Maintenance
Configurable workflows route corrective maintenance requests from submission through approval, assignment, and completion, while preventive maintenance schedules keep HVAC, plumbing, electrical, and other building systems serviced on time across every school. District facilities teams gain visibility into work order status, costs, and asset history to support safe learning environments and better planning.
Hazardous Materials Tracking and Abatement
Many school buildings still contain asbestos and other hazardous materials. IMS Consulting helps districts track where hazardous materials are located, record inspections and material condition, and manage abatement projects through completion, supporting the asbestos management plans, periodic surveillance, and reinspections that the Asbestos Hazard Emergency Response Act (AHERA) requires of K-12 schools.
Capacity Analytics
Compare each school’s capacity with its enrollment to see where buildings are crowded and where space is under-used. Capacity analytics give district leaders the data to support boundary changes, portable classroom decisions, consolidation, and new construction requests.
Asset Management
Track furniture, equipment, technology, and building assets by school, room, and department. Asset records support periodic inventories, maintenance planning, and lifecycle replacement decisions, and maintain a clear history of transfers and disposals for accountability.