Revolutionize Your Workplace Management with Archibus Hoteling: Top 5 Reasons to Use This Innovative Solution

Archibus Hoteling Application

Hoteling software has become increasingly popular among businesses looking to optimize their office space and resources. By allowing employees to book workspaces, conference rooms, and other shared resources on an as-needed basis, hoteling software can help reduce real estate costs, increase productivity, and improve collaboration among team members.

The leading hoteling software solution is the Archibus Hoteling application. This innovative platform offers a range of features designed to help space managers, workplace managers, and facilities managers streamline their operations and improve their bottom line. Here are the top 5 reasons why you should consider using the Archibus Hoteling application:

    1. Increased productivity: With Archibus Hoteling, employees can quickly and easily find and reserve available workspaces and resources, reducing time spent searching for open spaces or double-booking.
    2. Improved space utilization: Archibus Hoteling provides valuable insights into how your office space is being used, allowing you to identify underutilized areas and make data-driven decisions about how to optimize your space.
    3. Enhanced collaboration: Archibus Hoteling enables teams to easily book and share resources such as conference rooms and equipment, fostering a culture of collaboration and teamwork.
    4. Customizable options: Archibus Hoteling is fully customizable to meet your unique business needs, allowing you to tailor the application to your specific requirements and workflows.
    5. Cost savings: By optimizing space utilization and reducing the need for additional real estate, Archibus Hoteling can help you save on occupancy costs and improve your bottom line.

 

In addition to these benefits, the Archibus Hoteling application offers a range of features that make it a powerful tool for workplace management. These include:

    • Real-time availability: Employees can view real-time availability of workspaces and resources, making it easy to find and book what they need.
    • Mobile accessibility: Archibus Hoteling is accessible from any device with an internet connection, allowing employees to book resources on the go.
    • Analytics and reporting: The application provides detailed analytics and reporting capabilities, allowing you to track space utilization, resource usage, and other key metrics.
    • Integration with other Archibus solutions: The application integrates seamlessly with other Archibus solutions such as space management and asset management, providing a comprehensive workplace management platform.

 

So why wait? Take your office space management to the next level with Archibus Hoteling today! Contact us to learn more about how Archibus can help you manage your facilities and workplace effectively.

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of Archibus- related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus-certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Technology Drives Safer Back-to-School Efforts

What is your new student capacity under social distancing?

This simple question can flummox even the most seasoned campus planner or school district facilities specialist. Many smaller universities and larger school districts don’t have a ready way to access this information, which can complicate efforts to ensure a safe school year.

With an integrated workplace management system (IWMS), education leaders can uncover important insights about their space inventory. This data empowers schools to quickly identify, modify, and repurpose square footage to satisfy COVID guidelines while supporting student learning needs.

Archibus Back To School

Establish Usable Square Footage

Understanding revised building and classroom capacity based on COVID-19 impacts is a unique challenge. It’s not a simple mathematical formula run on a spreadsheet. Space planners need to aggregate data from multiple buildings across an entire district or campus. Educational leaders depend on accurate insights in order to safely bring back students—yet many do not have a system that can collect and analyze this important information.

The process starts with establishing a precise overview of your school’s space inventory. You need to know what type of space you have, how much square footage it contains, where it is located, and its condition. Even the American College Health Association (ACHA) recommends ascertaining “allowable occupancy in order to control workflow and/or establish maximum attendance.” But without being able to view space inventory in an easy-to-digest format, schooler planners have a difficult time implementing social distancing.

And it’s not just classroom spaces—schools are appropriating rooms that were once gathering areas and turning them into learning zones. Ancillary areas like gymnasiums, auditoriums, theater stages, and music rooms are prime spots to spread out students. Even a cafeteria can be transformed into a classroom under these circumstances. This strategy is echoed by the ACHA, which encourages schools to “post maximum occupancy in common break areas and configure to accommodate appropriate physical distancing.” This information is not only essential for applying physical distancing but also tracking areas that require sterilization and disinfection.

Real-World Education Applications

Bob Lawn, a CAFM Specialist with California’s Long Beach Unified School District, oversees 87 sites. His experience implementing social distancing underscores some of the unexpected complications that can arise. His department used a 20% reduction of classroom capacity to account for shelving, cabinets, etc. and estimate the usable classroom space across the district, which resulted in a decrease of students from 30 to 16. To gain a more accurate percentage, he calculated each room’s usable square footage by subtracting space occupied by woodwork, desks, and shelves.

“By making the necessary calculations in Archibus, we established that each student needs 46 square feet. That’s when we had to start thinking about alternative spaces beyond traditional classrooms. So we ran an analysis for spaces over 100 square feet to give us a new list of learning areas to work with,” Lawn explained.

Michael Chambers, a design and construction project manager for St. John’s University, ran into the same challenge of calculating class capacity. He stresses that it’s not enough to assume seat count will be reduced by a fixed 30%. For example, an architectural feature like a column could easily affect the layout.

“We also needed to locate all common spaces on campus, especially since they will likely be empty through the fall. Using the [Archibus] Space Console solution, we could determine if those areas have the appropriate infrastructure, such as HVAC and electric, to accommodate a classroom or online learning resource,” said Chambers.

Locate and Mitigate Hot Spots

In addition to classrooms, COVID-19 is forcing modifications for faculty and support staff spaces. Everything from break rooms and reception areas to benching and shared offices need to be scrutinized for exposure risks. It is imperative to quickly identify where people are in close quarters and what solutions can reduce risk in these hot spots.

For example, new features in Archibus V25.2 allow users to put a 6-foot radius around each desk to determine where there are conflicts. This provides an accurate list of people who need to be moved. In many cases, layout modifications aren’t feasible because campus space is already near capacity pre-COVID.

“Based on the insights from Archibus, we decided to implement shift schedules for departments,” Chambers explained. “We classify spaces as essential, reservable, and work shifts. Now we have reservable spaces for touchdown spots, rotating schedules, and everyday seats.”

Both Chambers and Lawn leveraged data from an IWMS to run space scenarios. Without this type of software, however, they would be forced to use spreadsheets, manual measurements, and other cumbersome methods—none of which ultimately provide the critical insights schools are depending on to modify their layouts.

“These tools are allowing us to solve needs,” Chambers stressed. “This has been essential to us feeling prepared and ready to welcome faculty, students, and admin back to some form of normal. We can leverage our data to answer and solve tough questions in preparation for reopening.”

By Ian Morley
Chief Product Officer
SpaceIQ

2 Minute Drill – Space Management v.25

2 Minute Drill – Space Management v.25

Optimize your workplace around the needs of your workers with ARCHIBUS Space Management v.25.

While space is a top 3 expense for most organizations, more than half of all office space is wasted. That is because space planners and corporate real estate professionals have incomplete insight into how workers engage with their environments throughout the day. Archibus boasts the industry’s most powerful solutions for optimizing workplaces around the needs of modern workers. Eliminate wasted space and create a better place to work, collaborate, and grow.

•Align workspaces with real needs

•Elevate your employee experience

•Eliminate wasted space

•Increase real estate capacity

Studies conducted in the US and around the world tell us that between 50% – 60% of workspace sits empty at any given moment. This waste not only highlights a lack of inability to accurately track and assign space in the corporate real estate landscape, but it also demonstrates a lack of visibility and understanding on behalf of organizations into how spaces are actually used. For example, most meeting rooms are designed for 6 people, yet average meeting attendance is closer to half of that, while private offices are empty more than 70% of the time on average. Most companies still assign one seat per person, but modern workers are just as likely to be away from their desks, working remotely or collaborating elsewhere.

These insights have awoken organizations to the opportunity in data-driven space planning to drive real estate savings and realign workplaces around the needs of their workers.

IMS Consulting - 2 Minute Drill - Space Management v.25
ARCHIBUS v.25.2 supports return to work occupancy plans with social distancing functionality.

For more information contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Co威而鋼 nsulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

ARCHIBUS Space Management

ARCHIBUS Space Management

The ARCHIBUS Space Management Application provides an integrated Web and mobile-based solution for viewing and managing an organization’s diverse types of space to ensure optimal space allocation.

With the ARCHIBUS Space Management application organization can finally answer that fundamental question, “What does my space look like?”

The application is made up of 4 distinct programs:

Strategic Space Planning

Simplify strategic space planning and forecasting to support multifaceted space planning requirements. Optimize space planning and forecasting at all levels from the portfolio, city, site/campus, to the building and room levels, as well as plan short, medium, and long-term “what-if” scenarios for organizations of all sizes.

Space Inventory & Performance

Evaluate performance and plan space usage to maximize efficiency and decrease total occupancy costs. The application delivers flexible, self-service reporting for effective space allocation and cost control. Improves evaluation of building performance and enables accurate benchmarking.

ARCHIBUS BIM Space Management

Personnel & Occupancy

Optimize space occupancy rates and improve planning capability to accommodate future expansion, consolidation, or re-balancing. The application provides immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes. Improve your forecasting accuracy for future needs based on current room availability and planned occupancy growth. Easily assign employees to temporary or permanent available space using highlighted drawings.

Space Chargeback

Streamline the chargeback process to increase space accountability and reduce occupancy costs. The application improves accuracy of departmental cost reporting for greater accountability on dedicated and common area space costs as well as assures more accurate planning based on current space costs and planned future growth projections that improve critical decisions on consolidations, moves, and acquisitions.

For more information contact IMS Consulting today or connect with us on犀利士
LinkedIn.