Tag: Asset Management

How BIM is Transforming Facility Management

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How BIM is Transforming Facility Management

Building Information Modeling (BIM) has revolutionized the architecture, engineering, and construction (AEC) industries by providing a digital representation of a building’s physical and functional characteristics. However, its impact doesn’t stop at the construction phase. It’s also transforming facility management (FM), offering unprecedented advantages in space planning, asset tracking, and maintenance. Let’s delve into how BIM is reshaping these critical aspects of FM.

Space Planning

Effective space planning is crucial for maximizing the utility and efficiency of a building. Traditional methods often rely on outdated blueprints and manual measurements, which can lead to inaccuracies and inefficiencies. BIM changes the game by offering a dynamic, 3D model that provides real-time data about every aspect of the building.

Advantages of BIM in Space Planning:

  1. Accurate Data: BIM models are highly detailed and accurate, allowing facility managers to make informed decisions about space allocation.
  2. Real-Time Updates: Any changes made to the building or its layout are instantly reflected in the model, ensuring that everyone has access to the most current information.
  3. Scenario Planning: BIM allows for easy simulation of different space utilization scenarios, helping managers optimize layouts before making physical changes.

BIM

Asset Tracking

Keeping track of assets within a facility can be a daunting task, especially in large buildings with numerous components. Traditional asset tracking methods often involve spreadsheets and manual logs, which are prone to errors and can quickly become outdated.

How BIM Enhances Asset Tracking:

  1. Centralized Database: BIM serves as a single source of truth, housing all asset information in one place. This includes details like location, condition, and maintenance history.
  2. Lifecycle Management: BIM tracks assets throughout their lifecycle, from installation to decommissioning, providing valuable insights into performance and longevity.
  3. Integration with IoT: When integrated with Internet of Things (IoT) devices, BIM can offer real-time monitoring of assets, alerting facility managers to potential issues before they become critical.

Maintenance

Maintenance is a continuous challenge in facility management, requiring timely interventions to prevent equipment failure and ensure occupant safety. Traditional maintenance approaches are often reactive, addressing issues only after they arise.

Transformative Impact of BIM on Maintenance:

  1. Predictive Maintenance: BIM, combined with data analytics, enables predictive maintenance by identifying patterns and predicting when equipment is likely to fail. This allows for proactive interventions, reducing downtime and repair costs.
  2. Detailed Documentation: BIM models include comprehensive documentation for each component, such as manufacturer details, installation dates, and maintenance schedules. This makes it easier for technicians to perform repairs and replacements accurately.
  3. Efficient Workflows: BIM streamlines maintenance workflows by providing clear visualizations of systems and components. Technicians can easily locate and access the areas needing attention, speeding up the maintenance process.

Conclusion

BIM is not just a tool for architects and builders; it is a powerful asset for facility managers as well. By enhancing space planning, asset tracking, and maintenance, BIM offers a holistic approach to managing buildings more efficiently and effectively. As technology continues to advance, the integration of BIM in facility management will only deepen, driving further innovations and improvements in the field.

At IMS Consulting, we specialize in leveraging cutting-edge technologies to optimize facility management processes. Contact us today to learn how we can help you transform your facility management strategy.

About IMS Consulting

For over a decade, IMS Consulting has been at the forefront of delivering comprehensive services across multiple platforms, including Archibus, ServiceNow, and ESRI, to our diverse clientele in both public and private sectors. As a dedicated small business, we offer personalized attention from experienced and certified consultants. Our experts collaborate closely with clients to deeply understand their operational processes, identify unique requirements, and uncover opportunities for enhanced management of their infrastructure. We are committed to helping you make informed capital budgeting decisions that yield benefits today and sustainably into the future.

 

Leveraging Big Data for Predictive Maintenance in Facilities Management

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Leveraging Big Data for Predictive Maintenance in Facilities Management

In the dynamic world of facilities management, ensuring the smooth operation of equipment and infrastructure is paramount. Traditional maintenance strategies often rely on reactive or scheduled approaches, which can lead to unexpected downtime and inefficiencies. However, with the advent of big data analytics, a more proactive approach—predictive maintenance—is revolutionizing the industry.

The Role of Big Data Analytics in Predictive Maintenance

Big data analytics involves the collection, processing, and analysis of vast amounts of data to uncover patterns, trends, and insights. In the context of facilities management, this data can come from various sources such as sensors, IoT devices, historical maintenance records, and operational logs. Here’s how big data analytics plays a crucial role in predicting maintenance needs and preventing equipment failures:

  1. Data Collection and Integration
    • Sensors and IoT Devices: Modern facilities are equipped with numerous sensors and IoT devices that continuously monitor the condition of equipment. These devices collect real-time data on parameters like temperature, vibration, pressure, and usage.
    • Historical Data: Maintenance logs, repair histories, and performance records provide valuable historical data that can be analyzed to identify recurring issues and trends.
  2. Data Processing and Analysis
    • Machine Learning Algorithms: Advanced machine learning algorithms analyze the collected data to detect patterns and anomalies. These algorithms can predict potential failures by identifying deviations from normal operating conditions.
    • Predictive Models: Predictive models use historical and real-time data to forecast future equipment performance. By understanding the factors that lead to failures, these models can estimate when a piece of equipment is likely to require maintenance.
  3. Real-Time Monitoring and Alerts
    • Condition-Based Monitoring: Continuous monitoring allows facilities managers to track the health of equipment in real time. When the system detects an anomaly or a parameter exceeding predefined thresholds, it triggers alerts for immediate action.
    • Preventive Measures: Early detection of potential issues enables facilities managers to take preventive measures before a failure occurs. This could involve scheduling maintenance, adjusting operational parameters, or replacing components.
  4. Optimized Maintenance Scheduling
    • Resource Allocation: Predictive maintenance helps optimize resource allocation by ensuring that maintenance activities are performed only when necessary. This reduces unnecessary maintenance tasks and minimizes downtime.
    • Cost Savings: By preventing unexpected failures and optimizing maintenance schedules, facilities can significantly reduce maintenance costs and extend the lifespan of equipment.
  5. Enhanced Decision-Making
    • Data-Driven Insights: Big data analytics provides facilities managers with actionable insights that inform decision-making. These insights help prioritize maintenance activities, allocate budgets effectively, and improve overall operational efficiency.
    • Risk Management: Predictive maintenance enhances risk management by minimizing the likelihood of catastrophic failures. This proactive approach ensures business continuity and safeguards critical assets.

 

Predictive Maintenance

Real-World Applications and Benefits

Several industries have successfully implemented predictive maintenance using big data analytics, reaping substantial benefits:

  • Manufacturing: In manufacturing plants, predictive maintenance has reduced unplanned downtime, improved production efficiency, and minimized maintenance costs. For example, General Electric (GE) uses predictive analytics to monitor and maintain its industrial machinery, resulting in significant cost savings and operational improvements.
  • Healthcare: Hospitals and healthcare facilities rely on predictive maintenance to ensure the continuous operation of critical medical equipment. By predicting failures in advance, they can prevent disruptions in patient care and enhance the reliability of life-saving devices.
  • Transportation: Airlines and transportation companies leverage predictive maintenance to keep their fleets in optimal condition. Predictive analytics helps identify potential issues in aircraft and vehicles, reducing delays and enhancing passenger safety.

Conclusion

The integration of big data analytics into facilities management marks a paradigm shift from reactive to proactive maintenance strategies. By leveraging predictive maintenance, facilities managers can anticipate and address equipment issues before they escalate into costly failures. This not only improves operational efficiency but also extends the lifespan of assets, reduces maintenance costs, and enhances overall reliability.

As technology continues to advance, the potential for big data analytics in facilities management will only grow. Embracing this innovative approach empowers organizations to stay ahead of maintenance challenges, ensuring seamless operations and a competitive edge in today’s fast-paced world.

About IMS Consulting

For over a decade, IMS Consulting has been at the forefront of delivering comprehensive services across multiple platforms, including Archibus, ServiceNow, and ESRI, to our diverse clientele in both public and private sectors. As a dedicated small business, we offer personalized attention from experienced and certified consultants. Our experts collaborate closely with clients to deeply understand their operational processes, identify unique requirements, and uncover opportunities for enhanced management of their infrastructure. We are committed to helping you make informed capital budgeting decisions that yield benefits today and sustainably into the future.

 

Leveraging the Power of GIS in Facility Management: Integrating Esri with Archibus

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In the realm of facility management and real estate, the integration of Geographic Information Systems (GIS) with enterprise asset management platforms like Archibus can unlock a wealth of benefits. Integrating Esri ArcGIS platform brings powerful mapping and spatial analytics to the table, while Archibus excels in managing facilities, infrastructure, and real estate portfolios. Combining these two can revolutionize how organizations manage their physical assets.

Benefits of Integration: The fusion of Esri’s GIS capabilities with Archibus’s asset and facility management tools offers several advantages:

    1. Enhanced Data Visualization: By integrating location data with facility management, stakeholders can visualize assets and infrastructure within a geographic context, leading to more intuitive management and planning.
    2. Informed Decision-Making: Geospatial analytics allow for deeper insights into facility usage patterns, helping to drive strategic decisions about space planning, maintenance, and resource allocation.
    3. Streamlined Operations: Linking GIS with facility and asset data simplifies workflows, enhances communication, and improves operational efficiency by providing a unified view of all assets.

Archibus ESRI IntegrationUse Cases: Several practical applications highlight the value of integrating Esri with Archibus:

    1. Asset Tracking: Facilities managers can track the locations and conditions of assets in real-time, enhancing maintenance schedules and asset longevity.
    2. Space Utilization: Organizations can merge floor plans with geographic maps to analyze and optimize space usage across multiple locations.
    3. Emergency Response: Integrated mapping supports better emergency planning and response, enabling quick access to critical facility and infrastructure information during crises.

 

Technical Considerations: Successfully integrating Esri with Archibus involves several key technical aspects:

    1. Data Synchronization: It’s crucial to establish reliable methods for synchronizing data between Esri and Archibus to maintain accuracy and integrity.
    2. System Architecture: The integration requires a robust technical architecture that ensures seamless communication between the GIS and facility management systems.
    3. Security: As with any integration, ensuring the security of data as it moves between systems is paramount.

 

Challenges and Solutions: While integrating GIS with facility management systems is highly beneficial, it’s not without challenges:

    1. Complexity of Data: Managing and merging large datasets from different sources can be daunting. Using middleware or custom APIs can help streamline this process.
    2. User Adoption: Change can be difficult, so providing adequate training and support is essential for successful adoption.
    3. Costs: Initial setup costs can be significant, but focusing on long-term ROI will help justify the investment.

 

Future of Integrated Systems: Looking ahead, the integrating of Esri with facility management is poised to become even more sophisticated with advancements in IoT, smart buildings, and AI. These technologies promise to further enhance the efficiency and intelligence of facility operations, driving sustainability and innovation.

 

Conclusion: Integrating Esri’s GIS technology with Archibus creates an environment where spatial intelligence meets asset and facility management excellence. The combined power of these tools not only enhances day-to-day operations but also provides strategic insights that can lead to more informed decision-making and resource optimization.

Are you ready to explore the benefits of integrating GIS into your facility management practices? Reach out to us to learn more about how your organization can make this transformative step.

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of Archibus-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus-certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

The Future of IWMS: Navigating Emerging Trends with Archibus

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As the corporate landscape evolves, the demand for agile and comprehensive facility management solutions becomes increasingly critical. Integrated Workplace Management Systems (IWMS) are at the forefront of this evolution, offering sophisticated tools to manage real estate, infrastructure, and facilities assets. Archibus, a leader in the IWMS space, continues to set the benchmark by staying ahead of emerging trends. This blog explores the future of IWMS and how Archibus is innovating to meet tomorrow’s challenges.

IWMS - ArchibusEmerging Trends in IWMS:

  1. AI and Machine Learning Integration: The integration of Artificial Intelligence (AI) and machine learning into IWMS platforms like Archibus is revolutionizing facility management. Predictive analytics for maintenance, smart space utilization, and automated workflows are just a few areas where AI enhances decision-making and operational efficiency.
  2. IoT and Smart Building Technology: Internet of Things (IoT) devices are becoming ubiquitous in modern facilities. Archibus leverages IoT data to monitor building systems, optimize energy consumption, and ensure a comfortable and productive environment for occupants.
  3. Sustainability and Green Initiatives: Sustainability is no longer optional; it’s a necessity. Archibus is committed to helping organizations achieve their green goals by providing tools for tracking energy usage, reducing waste, and maintaining LEED certification standards.
  4. Mobile Workforce Accommodation: With the rise of remote and mobile workforces, managing space and resources effectively has become more complex. Archibus offers mobile solutions that enable employees to find workspaces, book resources, and access services on-the-go, ensuring maximum flexibility and productivity.
  5. Enhanced User Experience: User experience is paramount in the design of next-generation IWMS. Archibus focuses on creating intuitive interfaces and personalized dashboards, making it easier for users to interact with the system and perform their tasks efficiently.

 

How Archibus Stays Ahead:

  1. Continuous Innovation: Archibus invests heavily in research and development to incorporate the latest technologies and best practices into its platform, ensuring clients have access to cutting-edge tools.
  2. Scalable Solutions: Archibus provides scalable solutions that grow with your business. Whether you’re a small enterprise or a multinational corporation, Archibus can adapt to your changing needs.
  3. Global Support Network: With a vast network of partners and support professionals around the world, Archibus ensures that clients receive timely assistance and expertise no matter where they operate.
  4. Client-Centric Development: Feedback from the diverse Archibus user community drives the platform’s evolution, ensuring that new features and improvements address the real-world challenges faced by facility managers.

 

The future of IWMS is dynamic and promising, with technological advancements paving the way for smarter, more efficient facility management. Archibus remains at the vanguard of these developments, providing organizations with a robust, forward-thinking platform that not only responds to emerging trends but actively shapes the future of integrated workplace management. Embrace the advanced capabilities of Archibus and lead your organization into a new era of facility management excellence.

Ready to explore how Archibus can elevate your IWMS strategy? Contact us to discover the full potential of an integrated approach to workplace management.

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of Archibus-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus-certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Searching for an INSITE replacement? Archibus has you covered.

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As the landscape of space management software evolves, institutions within higher education must adapt to ensure they remain at the forefront of efficiency and innovation. With the recent news of INSITE going out of business, many colleges and universities, especially those with research institutes, are seeking a robust and reliable alternative. Archibus Space Management Application emerges as an optimal solution, offering seamless migration and advanced features tailored to the unique needs of higher education environments.

Why Migrate to Archibus?

Archibus has been a pioneer in space management solutions, providing a comprehensive platform that helps institutions optimize their physical spaces. For higher education entities, the advantages of using Archibus are many-fold:

  1. Enhanced Space Utilization: Archibus delivers powerful tools for space inventory and utilization, allowing educational institutions to make data-driven decisions on how to best use their facilities, which is crucial for accommodating growing student populations and evolving academic programs.
  2. Research Institute Management: Universities with research components can leverage Archibus to manage complex requirements of research spaces, ensuring compliance with safety standards and funding regulations. The system adeptly handles the allocation and administration of spaces dedicated to research activities.
  3. Indirect Cost Recovery/Grants/ Principal Investigators (PIs): Archibus simplifies the task of managing Grants and PIs by tracking and associating them with their respective spaces and resources. This feature is particularly beneficial for institutions that need to perform indirect cost recovery, providing transparency and control over research spaces.
  4. Customizable Reporting: Generate detailed reports and analytics that help in strategic planning and demonstrate the institution’s commitment to effective space management – a key factor in securing future funding and accreditation.

 

Archibus Space Console - INSITE Replacement

Ease of Migration

One of the primary concerns when switching space management systems is the migration process. Archibus stands out with its user-friendly transition pathway from INSITE. The system is designed to import existing data smoothly, minimizing downtime and ensuring continuity in operations. Archibus specialists are available to assist with the transition, ensuring that your institution’s valuable data is transferred accurately and efficiently.

A Call to Action for Higher Education Institutions

As INSITE users in the higher education sector look towards the future, Archibus presents not just a replacement, but an upgrade to their space management capabilities. With extensive support, customizable features, and a community of users in academia, Archibus is ready to help your institution elevate its space management to new heights.

Don’t let the discontinuation of INSITE disrupt your institution’s operations. Take this opportunity to enhance your space management processes with Archibus. Contact us today to learn more about how easy it is to migrate your data and to discover the benefits that Archibus can bring to your college or university.

Ready to make the switch? Reach out to our team for a consultation and see how Archibus can transform your space management today.

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of Archibus-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus-certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Webinar – What’s New In Archibus v.25.4

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Archibus understands that bringing your employees back to the office safely is a priority. That is why they continue to add features that will help you do so.

In Archibus V25.4, they have added the ability for facility managers to:

– Limit bookings on any floor to reduced capacity targets
– Restrict hoteling of desks after capacity is reached
– Limit users from booking more than once for the same period

Other features introduced in this latest release include the ability to:

– Create user-defined fields for equipment and equipment standards
– Access checklists in the Maintenance Console
– Manage and update move projects with an easy-to-use interface

Archibus v.25.4 - IMS Consulting

Our On-Demand webinar dives deeper into what’s new in Archibus v.25.4.

For more information about Archibus v.25.4 contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and 日本藤素
create a better workplace by transforming how you connect with people, places, and processes.

2 Minute Drill – Enterprise Asset Management v.25

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Integrate strategic real estate planning, capital planning, portfolio project management, finance, and operations information to align all assets to an organization’s objectives.

Enterprise Asset Management

Asset managers must ensure that their total capital and other asset investments provide the coordinated, end-to-end resources needed to support an organization’s immediate and long-term mission.

With purpose-built interfaces for professionals in planning, finance, real estate, facilities, IT, maintenance-and with mobile apps for field personnel and the shipping/receiving area — Archibus Enterprise Assets streamlines asset management by providing a 360-degree view of every asset’s ownership, value, location, use, lifecycle status, and condition.

This holistic view enables asset managers to make strategic data-driven decisions for the whole enterprise that are reflected in day-to-day operations.

BENEFITS

Improve return on assets by providing a common operating picture that enables key strategic and operations stakeholders to align all assets to an organization’s objectives

Plan what-if scenarios to optimize enterprise asset investments

Centralize enterprise asset management with easy integration to other ERP systems

Engage asset management teams to accomplish their goals with coordinated end-to-end resourcing

Optimize capital and other asset investments through integrated lifecycle management for planning, acquisition, utilization, repurposing, and decommissioning/disposal

Enable staff to quickly inventory assets with mobile apps

For more information contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

ARCHIBUS Overview

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ARCHIBUS Overview

ARCHIBUS is the #1 provider of real estate, infrastructure and facilities management solutions in the world, with expenditures for ARCHIBUS-related products and services exceeding $2.7 billion (US). With ARCHIBUS, organizations can use a single, comprehensive, integrated solution to make informed strategic decisions that optimize return-on-investment, lower asset lifecycle costs, and increase enterprise-wide productivity—reducing their infrastructure and facilities related costs by as much as 34%. Today, more than 8,000,000 ARCHIBUS users around the globe collectively save over $100 billion each year for their organizations. Available in 190 countries and more than 30 languages, ARCHIBUS is supported through a global network of over 1,700 professionals.

For more information contact IMS Consulting today or connect with us on LinkedIn.

ARCHIBUS Enterprise Asset Management

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ARCHIBUS Enterprise Asset Management

Every facility manager knows that effective management of assets, such as furniture, equipment, and software, is essential to their organization’s mission. Yet managing the changeover of assets and staff while keeping an eye on costs can be overwhelming. ARCHIBUS provides transparency into an asset’s value, location, and disposition. With it, facility managers can increase organizational accountability, lower costs by re-purposing warehoused or underutilized assets, minimize risk by sizing their asset base for insurance and business continuity, and more easily provide accurate depreciation information to comply with accounting standards.

 

For more information contact IMS Consulting today or connect with us on LinkedIn.