Leveraging Big Data for Predictive Maintenance in Facilities Management

Leveraging Big Data for Predictive Maintenance in Facilities Management

In the dynamic world of facilities management, ensuring the smooth operation of equipment and infrastructure is paramount. Traditional maintenance strategies often rely on reactive or scheduled approaches, which can lead to unexpected downtime and inefficiencies. However, with the advent of big data analytics, a more proactive approach—predictive maintenance—is revolutionizing the industry.

The Role of Big Data Analytics in Predictive Maintenance

Big data analytics involves the collection, processing, and analysis of vast amounts of data to uncover patterns, trends, and insights. In the context of facilities management, this data can come from various sources such as sensors, IoT devices, historical maintenance records, and operational logs. Here’s how big data analytics plays a crucial role in predicting maintenance needs and preventing equipment failures:

  1. Data Collection and Integration
    • Sensors and IoT Devices: Modern facilities are equipped with numerous sensors and IoT devices that continuously monitor the condition of equipment. These devices collect real-time data on parameters like temperature, vibration, pressure, and usage.
    • Historical Data: Maintenance logs, repair histories, and performance records provide valuable historical data that can be analyzed to identify recurring issues and trends.
  2. Data Processing and Analysis
    • Machine Learning Algorithms: Advanced machine learning algorithms analyze the collected data to detect patterns and anomalies. These algorithms can predict potential failures by identifying deviations from normal operating conditions.
    • Predictive Models: Predictive models use historical and real-time data to forecast future equipment performance. By understanding the factors that lead to failures, these models can estimate when a piece of equipment is likely to require maintenance.
  3. Real-Time Monitoring and Alerts
    • Condition-Based Monitoring: Continuous monitoring allows facilities managers to track the health of equipment in real time. When the system detects an anomaly or a parameter exceeding predefined thresholds, it triggers alerts for immediate action.
    • Preventive Measures: Early detection of potential issues enables facilities managers to take preventive measures before a failure occurs. This could involve scheduling maintenance, adjusting operational parameters, or replacing components.
  4. Optimized Maintenance Scheduling
    • Resource Allocation: Predictive maintenance helps optimize resource allocation by ensuring that maintenance activities are performed only when necessary. This reduces unnecessary maintenance tasks and minimizes downtime.
    • Cost Savings: By preventing unexpected failures and optimizing maintenance schedules, facilities can significantly reduce maintenance costs and extend the lifespan of equipment.
  5. Enhanced Decision-Making
    • Data-Driven Insights: Big data analytics provides facilities managers with actionable insights that inform decision-making. These insights help prioritize maintenance activities, allocate budgets effectively, and improve overall operational efficiency.
    • Risk Management: Predictive maintenance enhances risk management by minimizing the likelihood of catastrophic failures. This proactive approach ensures business continuity and safeguards critical assets.

 

Predictive Maintenance

Real-World Applications and Benefits

Several industries have successfully implemented predictive maintenance using big data analytics, reaping substantial benefits:

  • Manufacturing: In manufacturing plants, predictive maintenance has reduced unplanned downtime, improved production efficiency, and minimized maintenance costs. For example, General Electric (GE) uses predictive analytics to monitor and maintain its industrial machinery, resulting in significant cost savings and operational improvements.
  • Healthcare: Hospitals and healthcare facilities rely on predictive maintenance to ensure the continuous operation of critical medical equipment. By predicting failures in advance, they can prevent disruptions in patient care and enhance the reliability of life-saving devices.
  • Transportation: Airlines and transportation companies leverage predictive maintenance to keep their fleets in optimal condition. Predictive analytics helps identify potential issues in aircraft and vehicles, reducing delays and enhancing passenger safety.

Conclusion

The integration of big data analytics into facilities management marks a paradigm shift from reactive to proactive maintenance strategies. By leveraging predictive maintenance, facilities managers can anticipate and address equipment issues before they escalate into costly failures. This not only improves operational efficiency but also extends the lifespan of assets, reduces maintenance costs, and enhances overall reliability.

As technology continues to advance, the potential for big data analytics in facilities management will only grow. Embracing this innovative approach empowers organizations to stay ahead of maintenance challenges, ensuring seamless operations and a competitive edge in today’s fast-paced world.

About IMS Consulting

For over a decade, IMS Consulting has been at the forefront of delivering comprehensive services across multiple platforms, including Archibus, ServiceNow, and ESRI, to our diverse clientele in both public and private sectors. As a dedicated small business, we offer personalized attention from experienced and certified consultants. Our experts collaborate closely with clients to deeply understand their operational processes, identify unique requirements, and uncover opportunities for enhanced management of their infrastructure. We are committed to helping you make informed capital budgeting decisions that yield benefits today and sustainably into the future.

 

 

Streamlining Maintenance Operations with Archibus

Streamlining Maintenance Operations with Archibus: Tips for Managing Preventive and Reactive Maintenance

In today’s fast-paced business environment, effective maintenance management is crucial to minimizing downtime and maximizing productivity. Archibus offers robust tools that can help streamline both preventive and reactive maintenance tasks. This blog provides practical tips on how to leverage Archibus to enhance your maintenance operations.

1. Implementing a Proactive Preventive Maintenance Schedule: Preventive maintenance is key to avoiding costly breakdowns and unexpected downtime. With Archibus, you can easily set up schedules based on time intervals or usage metrics. Key steps include:

  1. Inventory Assessment: Catalog all assets and equipment in Archibus.
  2. Schedule Creation: Define maintenance intervals and assign tasks to specific teams or individuals.
  3. Automated Reminders: Use Archibus to send automated alerts when maintenance is due, ensuring no task is overlooked.

 

Archibus Maintenance Application

 

2. Enhancing Reactive Maintenance Responses: Even with the best plans, unexpected failures can occur. Here’s how Archibus can help manage these incidents efficiently:

    1. Rapid Issue Reporting: Utilize Archibus’ mobile capabilities to allow staff to report issues immediately from the field.
    2. Priority Tagging: Classify requests by urgency, ensuring critical issues are addressed promptly.
    3. Resource Allocation: Track resource availability and assign tasks dynamically based on priority and technician availability.

 

 

3. Monitoring and Analysis for Continuous Improvement: Archibus not only helps in the execution of tasks but also in monitoring performance and analyzing trends. This data-driven approach aids in continuous improvement:

  1. Performance Dashboards: Use Archibus to create dashboards that provide real-time insights into operations.
  2. Trend Analysis: Analyze historical data to identify common failures or areas for efficiency gains.
  3. Feedback Loop: Incorporate feedback mechanisms within Archibus to learn from each completed task and refine processes over time.

 

By integrating Archibus into your maintenance strategy, you can achieve a more proactive approach to facility management. Whether it’s reducing the frequency of equipment breakdowns with preventive maintenance or swiftly responding to unexpected issues with reactive maintenance, Archibus provides the tools necessary to keep your operations running smoothly.

Implement these strategies to transform your maintenance operations, reduce downtime, and increase overall efficiency.

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of Archibus-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus-certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

 

 

Leveraging Data Analytics in Facilities Management: How Archibus Analytics Can Drive Decision-Making and Operational Improvements

In today’s data-driven world, facilities management (FM) is no exception to the transformative power of analytics. With the right tools, FM professionals can turn vast amounts of data into actionable insights. Archibus, a leader in integrated workplace management systems (IWMS), offers robust analytics capabilities that empower facility managers to make informed decisions and optimize operations.

The Power of Archibus Analytics

Archibus provides a comprehensive analytics platform that helps facility managers understand complex data through easy-to-interpret dashboards, reports, and key performance indicators (KPIs). Here’s how leveraging these analytics can drive decision-making and operational improvements:

  1. Strategic Asset Management: By analyzing historical maintenance data, Archibus helps predict future asset performance and maintenance needs. This proactive approach minimizes downtime and extends asset life-cycles.
  2. Space Optimization: Utilizing occupancy and space utilization data, Archibus analytics enables facility managers to identify underutilized spaces and make adjustments to improve space efficiency, which can lead to significant cost savings.
  3. Energy Consumption Analysis: Archibus helps track and analyze energy usage patterns across facilities. Managers can use this data to implement energy-saving measures, reduce carbon footprint, and lower utility costs.
  4. Compliance and Risk Management: Keeping up with regulatory compliance is simplified as Archibus analytics track relevant data, ensuring facilities meet industry standards and avoid potential fines or legal issues.
  5. Enhanced Reporting Capabilities: Customizable reports provide stakeholders with clear insights into FM operations, supporting strategic planning and demonstrating the value of facility management within the organization.

Data AnalyticsImplementing Archibus Analytics for Operational Excellence

To effectively leverage Archibus analytics, facilities managers should:

  • Integrate Data Sources: Ensure all relevant FM data streams are integrated into Archibus for a holistic view.
  • Set Clear Objectives: Define what you want to achieve with data analytics, whether it’s cost reduction, improved sustainability, or enhanced occupant experience.
  • Train Your Team: Equip your team with the knowledge to utilize Archibus analytics tools effectively.
  • Act on Insights: Use the data-driven insights to make strategic changes in your FM operations.

 

Conclusion

Data analytics is an invaluable asset in modern facilities management. Archibus offers a powerful analytics suite that transforms data into strategic insights, driving better decision-making and operational excellence. By embracing these tools, facility managers can not only improve their daily operations but also contribute to the overall success and competitiveness of their organizations.

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of Archibus-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus-certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Identifying Facilities Management Goals and Objectives

Facility management has always been critical to overall organizational success because of how it impacts key performance metrics like growth, productivity, and the bottom line. But as the landscape has changed, so has the process of identifying facility management goals and objectives. 

Traditionally, facility managers have acted more as space planners and workspace governors. But the rise of the hybrid office is just one of the many new workplace trends reshaping not only how we work but also where we work. Now, facilities managers need to set strategic goals using data and analytics from workplace management platforms and enterprise asset management solutions. They need to think about how to manage preventive maintenance for better asset management while finding new ways to support productivity by keeping a close eye on the overall employee experience. It’s a juggling act, with demands related to keeping people working and assets and equipment in working order. 

With their collections of always-connected, sometimes competing demands, facility managers need to carefully identify facility management goals and objectives before setting up the processes and procedures that help them get there. 

The Role of Facilities in goal setting

There are three types of facility management goals: those supporting the company, those supporting employees, and those inherent to the facilities themselves. It might be easier to understand these goals in a big upside-down funnel, with broad support at the top and specifics at the bottom. What ties all these goals together is the importance of the facilities, the facility manager, and the need for efficient facility management. 

Take a broad goal, for example, such as growing company revenue from $1M to $2M in 2023. Many different variables go into this objective, each playing a role in its ultimate success — facilities included. Because there are so many factors, the weight of the goal is evenly distributed. Marketing has to market more effectively. Sales have to sell better. Facilities need to support employees. Across departments, a lot of different teams and people play a part. 

With a goal like implementing a digital conference room booking system, there are only a few factors, because the focus is narrower. It’s a facility-specific goal, so it might only mostly involve the IT department. 

But in both examples, and in fact, with all goals, the facilities matter, and it’s up to the facility manager to ensure facility management plays a part in all strategic initiatives, regardless of scale. 

Facility goals that tie into company-wide objectives 

Broad goals are connected to the entire company, including: 

  • Top or bottom-line growth 
  • Branding and culture initiatives 
  • Product or service developments 

These goals touch every segment of the business in some form or another, which means they also involve the facilities. 

When it comes to broad goals, the objectives for facilities management tend to be passive. The workplace serves a supporting role — the foundation for all contributors to the goal. It’s about preventing burnout and promoting comfort at work. Ensuring employees have the right workspaces and amenities to do their best work. Streamlining daily operations to conserve time, money, and effort. Bringing this stability to the workplace provides sound backing for company-wide success.  

For example, that could cover keeping the offices safe with visitor management. Or keeping the employee experience positive with seamless desk booking. And keeping the workspace cool in the summer and warm in the winter with dependable HVAC. 

Facility goals with an employee focus

Because employees directly interact with their workplace, intermediary goals generally involve facilities to a greater degree. One affects the other. Rearranging the stack plan or moving to a new building. Hiring, promoting, or parting with talent. Installing new workplace processes or practices. To see these objectives succeed, facility managers need to draw a line that connects facilities and people in a positive way. For the last few years, though, the line of connection between employees and workplaces has been increasingly challenging to draw.  

Straight lines are out, and there’s a lot of looping back and forth with the increase in remote workers and the rise of the hybrid office. In the past, you had a steady number of people coming into the office five days a week. Now, you might only have surges on certain days, leaving a lot of the space empty when employees work from home. The new trend is for most to stay away Mondays and Fridays, with a build-up that starts Tuesday, peaks Wednesday, and then starts to 必利勁
fall on Thursday. And it’s not people coming in to sit at their desks and work alone. Employees are coming in for face-to-face meetings, driving up demand for larger spaces in the middle of the week.
 

In most cases, facility managers need to consider employee interaction with the workplace and how facilities support employees. How can workplace changes improve productivity? Enable better collaboration? Reduce friction? It can be everything from implementing room booking software to making sure there are extra snacks in the break room mid-week. Changes may be significant, but they’re also purposeful. If you’re rearranging three departments over four floors, the outcome needs to achieve a specific goal that benefits employees in a meaningful way. 

Facility objectives for smaller, more targeted initiatives 

The narrower goals of FM support the facilities themselves. Employees may benefit and reaching these goals might contribute to broader business success, but the driving factor is facility-specific improvement.  

Some of the facility goals are more project-based while others are part of long-term efforts. So, you might have a project to: 

In all these cases, there’s a set start and end date, with a clear objective. If you’re improving an area by adding better blinds so people can see their screens without worrying about the midday sun, you have one specific date for the installation. After that, you can move on to the next project.     

But for long-term, ongoing efforts, you could look at reducing energy expenditures or tracking and improving on maintenance technician goals, for example: 

  • Maintenance backlog times 
  • Number of work orders closed 
  • Equipment costs 
  • Equipment downtime 
  • Preventive maintenance efficiency  

For both project and ongoing goals, you can think of them as facility-focused, mainly or in large part the responsibility of facility managers. Consider them a reinvestment in facilities that support the intermediary and broad goals listed above. Their focus is specific, but the outcome is likely to be far-reaching, even if it’s a bit harder to see. When you have less equipment downtime, even on something as small and simple as the break room coffee machine, employees don’t waste time standing around. They’re fully caffeinated and back on task quickly.    

Always factor in facilities

Facilities have gone from a line item on the balance sheet to a key instrument for goal-setting and objective planning. Facility managers aren’t just masters of space planning and allocation they’re contributors to growth and optimization strategies. These strategies take place at every operational level from mission-critical goals to everyday workplace improvements. Wherever it’s involved and it’s always involved the workplace is a critical part of overall success. 

Article reposted from SpaceIQ.com

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of Archibus- related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus-certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Facility Management KPI Examples

Did we meet our monthly sales goal last month? Is our current ad campaign generating expected engagement? How long do customers spend on hold before we pick up and answer their questions? We track and measure success and failure in the workplace through Key Performance Indicators (KPI). KPIs help develop real goals and meaningful steps to achieve them, and they’re essential in every segment of the business.

Below, we’ll dive into some facility management KPI examples that identify opportunities for workplace success. But first, let’s take a closer look at KPIs themselves and why they’re so integral.

What are KPIs and why track them?

KPIs are like a roadmap that tells us if we’re on track or off-course, or if our goals are even feasible. They’re an important metric across every business unit, from sales to marketing, to facilities management. KPIs show how short Sales are from their monthly revenue goal. They set the precedent for how many media impressions Marketing will get from its newest ad campaign. KPIs even apply at a personal level and can show Max how far ahead he is on a specific project.

KPIs focus on the most important aspects of business for a particular group or individual. You’re not going to track sales revenue for your Marketing team because they’re not the ones selling, just like you wouldn’t track average wait time for your Sales department—that’s a Customer Service metric. Identify and track KPIs that are relevant to each business unit to understand how well that 
business unit is performing.

Usually, departmental KPIs are narrow-focused on explicit goals set for that team. Facility management KPIs are a bit broader and span both people and the building itself, but they’re nonetheless important to track. Here are some sample KPIs for facilities managers that touch both realms.

People-focused KPIs

Facility manager primary KPIs focus on how people interact with the workplace. The primary goal of the workplace is to support the workforce, so it only makes sense! People-focused KPIs look at space occupancy and availability, how happy and/or satisfied employees are, and workforce allocation. Some of the most important KPIs to track include:

    1. Space occupancy rates
    2. Desk availability
    3. NET Promoter Score
    4. Workforce distribution

 

Uptrends on these KPIs indicate that the workplace is functioning as it should. People are happy, they have the right workspaces available to them, and they’re doing work in a productive way. KPIs trending down in this area indicate the workplace doesn’t meet the needs of the people in it. They’re not able to work efficiently or productively, and they’re dissatisfied with the workplace—or worse, the company itself.

Building-focused KPIs

On the flip side of facility management, KPIs are building-facing metrics. These KPIs look specifically at the building as an investment. Is it generating positive returns? How does the building serve the needs of the business as an asset? These KPIs track costs, building performance, and maintenance of the investment. Some of the most common include:

    1. Work order fulfillment times
    2. HVAC and energy costs
    3. Total facilities costs
    4. Equipment downtime

 

Facility managers need to track these metrics with the intent to continuously improve them. Ask yourself, how does the business benefit from a reduction in equipment downtime? Where can you reallocate bottom-line savings to generate better ROI for the top line? Building-focused KPIs tell facility managers what they need to know about the performance of the building as a physical investment.

Use KPIs to set actionable goals

Facility management KPIs represent the aspects of the job that matter most—those with the biggest impact on the workplace and the people in it. It’s not enough to just measure them; you also need to improve upon them. For example:

Right now, 23% of employees are remote. We want to increase this to 45% over the next 12 months while accounting for new job growth in that time. 

Over the last six months, the average response time for routine building repairs and maintenance was three days. We want this to be two or fewer days in Q3 and beyond.

KPIs don’t force a solution—they connect the dots between data and strategy, providing one to facilitate the other. You might buy coworking memberships for the employees you intend to transition to remote work, or staff another person to the maintenance department to expedite work order fulfillment. It’s not how you improve your KPIs, so much as that you continue to hold yourself to them.

The more you know, the more you grow

KPIs are a drilled-down way to look at fundamental aspects of the business—the ones important to its success. Tracking facility management KPIs is the simplest way to hold the workplace to its highest standards, to facilitate success within it. There are infinite ways to reach your goals and meet your metrics, and what matters is that you hold yourself to these standards.

KPIs will tell you when you fall short of the ideal and where there’s room for improvement. Pay attention to them!

By Reagan Nickl
Director of Professional Services
SpaceIQ

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of Archibus- related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced Archibus certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of Archibus, the #1 real estate, infrastructure & facilities management solution in the world. Archibus is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Archibus OnSite On-Demand Webinar

Archibus OnSite is a cloud-based SaaS CMMS that provides preventive and reactive maintenance, asset and compliance management.

Join us to learn how Archibus OnSite takes a holistic approach to facilities management, connecting asset, compliance, and maintenance management with an intuitive mobile app for managing work, and floor plans and maps for locating and planning work.

 

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Archibus OnSite Makes Fielding Work Orders Simpler

Maintaining facilities takes an organized, concerted effort. There are so many facets of property upkeep to consider, each demanding its own approach to maintenance, repair, and improvement. Businesses need a tool on their side that enables not only visibility into these tasks, but also streamlined management of them. It’s why iOFFICE + SpaceIQ created Archibus OnSite.

Archibus OnSite is a new mobile solution that helps organizations efficiently manage preventive and corrective maintenance work orders, assets, and compliance. It’s designed with total facilities in mind, to enable groups and teams charged with keeping them up and running right.

Companies are taking a closer look at overhead

In the era of flex work, companies are paying more attention to the cost of overhead. What they’re finding are opportunities to cut back—not necessarily on space, but on the cost of maintaining that space. It’s all about cost optimization through better workplace efficiency.

Organizations are wasting too much time on administrative overhead: completing work orders in the office and planning work routes ahead of time. Instead, they need to efficiently maintain facilities and assets in a manner that optimizes for availability, uptime, good working order, compliance, and cost. They’re turning to Archibus OnSite to help them take a smarter approach to broad facility upkeep, and reaping the benefits that come with it.

How Archibus OnSite helps maximize overhead ROI

Archibus OnSite is built on a modern, mobile framework that makes facility teams and field workers more efficient. From fielding and sorting work orders, to built-in compliance checklists—Archibus OnSite puts critical resources in the hands of craftspeople charged with vital facilities tasks. Additional core features planned for the app include:

    • Location awareness for easy work planning and routing
    • Push notifications for instant reminders of what’s important
    • Questionnaire framework for regulatory compliance maintenance checklists

 

Unlike other maintenance solutions that focus solely on ticket management, Archibus OnSite takes a holistic approach to facilities management. It connects asset, compliance, and maintenance management with floor plans and maps to optimize the management of tasks—including locating and planning work.

Archibus OnSite optimizes maintenance operations by bringing visibility and flexibility to the actions that enable them. Beyond realizing the need for maintenance, upkeep, or repair, Archibus OnSite helps facility teams execute with purpose, to get the job done more efficiently and at a lower cost to the organization.

Archibus OnSite is part of a full-featured IWMS

Archibus OnSite works seamlessly with other Archibus modules to enable an even more streamlined approach to facility upkeep. The Archibus integrated workplace management system (IWMS) delivers a full profile of relevant data to Archibus OnSite users, giving them even more capabilities in the field, so they can do their job better. Over time, core synergies will include:

    • Connect to assets for a complete asset inventory and maintenance history to inform lifecycle decisions.
    • Extend to compliance and condition assessment solutions for a comprehensive view of assets under management.
    • Connect to space data and GIS to include floor plans, campus plans, and maps for wayfinding, planning, and locating.

 

Archibus OnSite allows facility teams to do more, faster. Robust integrations provide immediate, relevant data for an informed response to any support ticket, no matter where it originates or what the scope of work is.

Archibus OnSite as a comprehensive maintenance solution

As overhead costs loom large over organizations, Archibus OnSite ensures a higher standard of upkeep and quicker responsiveness that reduces asset maintenance costs and maximizes the ROI of the workplace using:

    • Robust and configurable workflows (approvals, estimating, scheduling, checklists, etc.)
    • Labor scheduling and workforce management and coordination tools
    • Part inventory management for simplified inventories and better cost control
    • Asset lists, maintenance history, reference documents, and compliance sheets

 

Archibus OnSite brings a broader level of oversight to facility upkeep and puts organizations more in-control of their response to everyday facilities tasks. No matter where or when maintenance demands arise, Archibus OnSite ensures a well-coordinated response.

The time for smarter asset management is now

Overhead costs may seem like a burden, but it’s vital to remember that real estate is an asset. To maximize asset ROI and more than justify the overhead costs that come with it, companies need to focus on the variables they can control—namely, their response to facilities maintenance.

Archibus OnSite is a ready-to-deploy, easy-to-integrate, versatile app that transforms the way an organization manages its largest asset. With seamless connectivity to other Archibus solutions, availability in seven languages, and the full support of iOFFICE + SpaceIQ behind it, Archibus OnSite will change the way companies think about and approach facility maintenance.

To learn more, check out our webinar or request a demo.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

2 Minute Drill – Archibus Maintenance Application v.25

2 Minute Drill – Archibus Maintenance v.25

 

Optimize operations with Archibus Maintenance v.25 and its pro-active tools for automating preventive maintenance. Track and evaluate everything to improve continuously and enhance outcomes across the board.

Generate Detailed Work Orders

Enable occupants, craftspersons, and managers to generate work orders from anywhere.

Automate Preventive Maintenance

With Archibus Maintenance v.25 you can prevent costly breaks before they happen with a preventive maintenance strategy. Generate work orders automatically based on the specific maintenance of needs of different assets with an automated Preventive Maintenance Planner.

Prioritize and Centralize Work Orders

View, approve and manage all work orders from a single console. Drill into each order and advance to view details and advance its status through to completion. Automate alerts for critical orders and bottlenecks that need attention.

Respond Quickly and Effectively

Enable craftspersons to receive requests directly on their mobile phones with relevant details, then update orders with additional details after completion. Track the status of each order to ensure that the job is done, and reschedule missed orders.

Evaluate and Optimize

Evaluate effectiveness with metrics that enable you to track the cost, labor, and performance of operations. Track trends, identify outliers and gain visibility into how effectively your strategy is meeting needs on the ground.

Anticipate Budgetary Needs

Calculate the cost of your preventive maintenance plan for the year ahead to ensure that your budget reflects your priorities.

For more information about these offers contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Consulting

For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Webinar – What’s New In Archibus v.25.4

 

Archibus understands that bringing your employees back to the office safely is a priority. That is why they continue to add features that will help you do so.

In Archibus V25.4, they have added the ability for facility managers to:

– Limit bookings on any floor to reduced capacity targets
– Restrict hoteling of desks after capacity is reached
– Limit users from booking more than once for the same period

Other features introduced in this latest release include the ability to:

– Create user-defined fields for equipment and equipment standards
– Access checklists in the Maintenance Console
– Manage and update move projects with an easy-to-use interface

Archibus v.25.4 - IMS Consulting

Our On-Demand webinar dives deeper into what’s new in Archibus v.25.4.

For more information about Archibus v.25.4 contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and 日本藤素
create a better workplace by transforming how you connect with people, places, and processes.

Webinar – What’s New in Archibus v.25.3

 

With Archibus V25.3 introduces these new features:

View Configuration: Enable and define new fields directly from views​

Define new fields

  1. Enable existing fields (promote fields)
  2. Use promoted fields and user-defined fields in forms, reports, and floor plan highlights

 

Maintenance: Integrate checklists into maintenance workflow

  1. Define checklists and associate them with the SLA workflow
  2. Use checklists in the field for surveys, procedures, and inspections
  3. Review checklist results in reports

Archibus v.25.3 - IMS Consulting

Archibus v.25.3 also includes these improvements:

Compliance: User interface update for Extended Questionnaires

Continuous Improvements:

  1. Benchmarks and Allocations Report
  2. Workplace
  3. Numerous bug fixes that address key support issues across the product line.

 

For more information about Archibus v.25.3 contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.