2 Minute Drill – Enterprise Asset Management v.25

Integrate strategic real estate planning, capital planning, portfolio project management, finance, and operations information to align all assets to an organization’s objectives.

Enterprise Asset Management

Asset managers must ensure that their total capital and other asset investments provide the coordinated, end-to-end resources needed to support an organization’s immediate and long-term mission.

With purpose-built interfaces for professionals in planning, finance, real estate, facilities, IT, maintenance-and with mobile apps for field personnel and the shipping/receiving area — Archibus Enterprise Assets streamlines asset management by providing a 360-degree view of every asset’s ownership, value, location, use, lifecycle status, and condition.

This holistic view enables asset managers to make strategic data-driven decisions for the whole enterprise that are reflected in day-to-day operations.

BENEFITS

Improve return on assets by providing a common operating picture that enables key strategic and operations stakeholders to align all assets to an organization’s objectives

Plan what-if scenarios to optimize enterprise asset investments

Centralize enterprise asset management with easy integration to other ERP systems

Engage asset management teams to accomplish their goals with coordinated end-to-end resourcing

Optimize capital and other asset investments through integrated lifecycle management for planning, acquisition, utilization, repurposing, and decommissioning/disposal

Enable staff to quickly inventory assets with mobile apps

For more information contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn: For more information contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

2 Minute Drill – Compliance Management v.25

Manage complex compliance requirements proactively to help mitigate risk, ensure safe work environments, and reduce administrative burdens

Compliance Management Application

Property and facility professionals are responsible for providing safe, efficient, and productive work environments, yet they can face a bewildering array of codes and regulations with different schedules, costs, and implications for the organization.

Unlike spreadsheets or other non-integrated tools, Web-based Archibus provides a highly scalable solution to easily and efficiently negotiate the substantial data and record-keeping involved with regulatory compliance programs and permitting processes.

This helps reduce administrative costs and prevents costly disruptions such as occupational injuries, property damage, and shutdowns that may result from inadequate compliance practices.

Archibus helps mitigate risk to protect an organization’s reputation and enhance stakeholder value.

BENEFITS

Ensure a safe, productive work environment by implementing a structured process to comply with regulations, codes, and/or best practices

Minimize the likelihood of regulatory actions including monetary fines and/or costly litigation resulting from inadequate compliance oversight

Lower the overall cost of maintaining a comprehensive, defensible program by reducing administrative time spent on data collection, notifications, and document management

Reduce the number of health and safety incidents and insurance premiums associated with them by identifying and correcting gaps

For more information contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn: For more information contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

Track COVID-19 with Archibus Health and Safety

COVID-19 in 1.9 Minutes: how to track and contain incidents with Archibus.

The first step that a company should take when encountering exposure to COVID-19 (coronavirus) is to report the incident and contain it as quickly as possible. The WMA strongly recommends that clients use the Archibus Health and Safety application for this step because it was built for reporting health and safety incidents to the proper managers and personnel as quickly and efficiently as possible.

What is Archibus Health and Safety? Which features can help my organization?

The EH&S module provides facilities professionals with the ability to track workplace incidents, create work requests around these, alert employees to preventive measures being practiced by their organization, and report to any regulatory organizations that need to be notified.

One of Archibus’ core strengths is that it is designed with inter-connectivity in mind. Inputting data in the initial “Report an Incident” feature within Archibus H&S will lead the user to more detailed views and actions, like automatically filling out OSHA forms, generating a service request ticket, or updating the medical monitoring status for an employee. In this way, your organization can put an emphasis on workplace safety and safety management, keeping employees healthy and at ease.

Report an Incident

Show the importance of health and safety in the workplace, and report important details of a health or safety incident. Track the date, where it took place, and who was involved: this can include employees and non-employees, such as delivery people, visitors, animals, etc.

Users can also identify the incident category. Categories can be as general or specific as your organization chooses. Something like “coronavirus” is quite specific. Users can also provide an incident description, such as “showing signs of the coronavirus”, “diagnosed with the coronavirus”, “high temperature”, etc.

Track an Incident

The report form discussed above is really intended to lead users into more detailed actions in the module, mostly under the “Track Incident” feature. This feature uses the general incident information from the report and takes it to a greater level of detail through various views. It also allows users to take important action within their organization’s workplace safety management plan. Some particularly useful actions are:

  • viewing incident details initially entered in the report.
  • redlining the location of the incident.
  • generating a service request.
  • entering any medical responses to the incident.
  • filling out and attaching documents associated with the incident, such as OSHA forms.

This is an especially useful feature for managers who will be overseeing incident responses, preventive measures, and aftermath procedures.

Incident Details

This displays the initial details of the incident from the incident report form and lets users add more details about the incident, such as:

  • the specific time it took place.
  • which manager was involved.
  • who recorded the incident.
  • injury code.
  • whether a chemical or substance was involved.
  • activity before injury, or (what task an injured employee was performing before they were injured).

Watch the video below at 00:30 to see an Archibus Health and Safety software demonstration of Incident Details.


1 Learn about Incident Details at 00:30.

Site Information

See where the incident took place, and, if necessary, indicate the location with a redline on your organization’s drawings so others, such as craftspeople, janitorial staff, managers, and employees, can view its location. Users may submit the redlined drawing as an incident document so it appears with other attached documents. Follow environmental health and safety guidelines by maintaining clean facilities that are up to standards.

Watch the video below at 1:14 to see an Archibus Health and Safety software demonstration of Site Information.


2 Learn about Site Information at 1:14.

Medical Information

Enter and track any medical information, such as whether anyone was admitted to the emergency room or hospital, which facility they went to, who their attending physician was, and any medical results, such as full recovery, still recovering, or death. Further medical monitoring is possible under “Incident Response”.

Watch the video below at 2:09 to see an Archibus Health and Safety software demonstration of Medical Information.


3 Learn about Medical Information at 2:09.

Incident Response

Located under “Track Incidents”, “Incident Response” is an essential step in the incident reporting process. From this view, several important actions can be taken, such as generating a service request ticket, additional medical monitoring, and assigning work restrictions. This is arguably one of the most important features in ARCHIBUS Health and Safety.

Watch the video below at 2:39 to see an Archibus Health and Safety software demonstration of Incident Response.


4 Learn about Incident Response at 2:39.

Medical Monitoring

Additional medical monitoring in H&S can promote safety awareness and lets users input and track how long someone will be monitored, assigns a tracking number, and update the status of the individual or any test results that may be pending.

Work Restrictions

Assign special work restrictions to individuals, such as “working from home” in the case of the coronavirus. Set a time period for the restriction, track how many workdays were lost, and determine whether the restriction is temporary or permanent. Help everyone how to improve safety awareness in the workplace.

Watch the video below at 4:09 to see an Archibus Health and Safety software demonstration of Incident Response.


5 Learn about Work Restrictions at 4:09.

Employee Training

Assign a training program for employees to strengthen your organization’s workplace safety program. In the case of COVID-19 , users may wish to assign an employee a hand-washing class, a training on hygienic practices while sick or to prevent sickness, or provide a program to teach people best practices to prevent to sickness. Record when the training was completed. Help employees learn how to create a safe and healthy workplace.

Metrics

Create metrics that will appear on your Health and Safety dashboard around any statistics or data your organization desires to track. Show, with real data, the importance of health and safety in the workplace. This could be days of work lost, employees who are working from home, how many cases of the coronavirus have occurred within the organization, and much more. Help decision makers learn how to improve health and safety performance by creating alerts that will send out emails or notifications to key people or the entire organization. Metrics and alerts are completely customizable to each organization.

Incidents Map

View a global portfolio on an interactive map of where and how many times incidents of the same type have occurred. This is a quick and effective way to find specific details about where health and safety incidents have taken place, how many have occurred in the workplace within certain floors, rooms, buildings, campuses, etc.

Incidents Log and Pre-formatted OSHA Reports

Under the Incidents Log, users can leverage the data already entered for an incident to automatically fill in an OSHA report form, utilizing the role of the Gin industrial safety.

The WMA has seen great success from our clients who use this module, and we hope that your organization, too, can discover how to improve health and safety in the workplace by leveraging the powerful features in the ARCHIBUS Environmental Health & Safety module. If you have more questions, we are available to demo the software. Contact us to find out more about the H&S module, find ideas to promote safety in the workplace, and bring your organization’s work environment to full health!

                          Meet the Workplace Maven Alliance

The WMA is an alliance of Archibus business partners who are dedicated to finding the best IWMS solution for their clients. Formed in April of 2020, the group consists of:

2 Minute Drill – Environmental Health & Safety

The ARCHIBUS Environmental Health & Safety application manages the vital components of a company’s safety program, as well as provides a system for tracking workplace incidents when they do occur.

Ensuring a safe working environment that adheres to all government regulations is a priority for any organization, not only to avoid costly violation fines but more importantly, to protect a company’s most valuable assets — the lives and health of its employees.

With the ARCHIBUS Environmental Health & Safety you can:

Ensure Safety and Wellness

The safety and well-being of your staff depends on a comprehensive understanding of the risks in your environment. Track risks for campuses, buildings, and materials, and take steps to ensure the well-being of occupants.

Promote Sustainability

Reducing your ecological footprint means understanding the impact your organization has on the environment and tracking the key processes involved, from energy to waste.

Avoid Regulatory Penalties

Compliance requires accurate information, reporting, and the tools to correct problem areas. Integrate insight with solutions for achieving and maintaining regulatory compliance.

For more information contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn: For more information contact IMS Consulting: hello@ims.consulting or find us online at http://ims.consulting Connect with us on LinkedIn.

2 Minute Drill – ARCHIBUS Workplace

 

ARCHIBUS WORKPLACE SERVICES

Archibus Workplace connects everyone to a web-based experience that adapts your workplace to support teams, projects, and daily needs. Enhance productivity, automate operations, and maximize the use of space.

Find Resources

Connect Staff to Their Needs

Search people, spaces, equipment, and more in one system with advanced filters. Browse by list or floorplan and drill into key details. Build a central inventory of all assets.

Book Meeting Spaces

Make Collaboration Easy

Connect staff to their meetings and workspaces with bookings by phone, tablet, kiosk, or QR code. Avoid scheduling conflicts, view photos and details to see if spaces meet your needs. Enable staff to track all reservations on a personal homepage.

Book Work Spaces

Free-Up Seats for Evolving Projects

Free underused seats by letting part-time staff book workspaces based on daily and weekly needs. Enable staff to browse different seat types based on which projects they are working on.

Request Services & Moves

Put People First

Empower staff to make and track service requests, from maintenance to personal moves. Include photos, descriptions, and location details to improve outcomes and ultimately, enhance the safety and well-being of everyone in the workplace.

Centralize Oversight

Prioritize Needs

Integrate with ARCHIBUS management solutions to centralize, prioritize, and track requests for space and services.

For more information contact IMS Consulting today or connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure, and facilities. Centralize your data, planning, and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

2 Minute Drill – What’s New In ARCHIBUS 24.1

As a Certified ARCHIBUS Business Partner we offer the implementation of ARCHIBUS version 24.1. With its focus on People, Place and Process ARCHIBUS V.24.1 contains the following enhancements:

Overview

Real Estate Portfolio Management

Space Planning & Management

Enterprise Asset Management

Building Operations

Environmental & Risk Management

Workplace Services

Smart Client and Smart Client Extensions

ARCHIBUS Platform

Personalization

For more information contact IMS Consulting today or connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure and facilities. Centralize your data, planning and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

2 Minute Drill – FASB Extension for Lease Accounting

2 Minute Drill – FASB Extension for Lease Accounting

FASB compliance is easier then ever with the ARCHIBUS Extension for Lease Accounting.

On February 25, 2016 the Federal Accounting Standards Board released Topic 842. It defines the new standards which requires organizations that lease assets to recognize on the balance sheet the assets and liabilities for the rights and obligations created by those leases. Public companies must be compliant by January 1, 2019. All other companies must be compliant by January 1, 2020.

 

For more information contact IMS Consulting today or connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure and facilities. Centralize your data, planning and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

2 Minute Drill – Federal Real Property Profile

2 Minute Drill – Federal Real Property Profile

IMS Consulting’s new Federal Real Property Profile ARCHIBUS Application has made it easier than ever to document, organize and submit your annual data to GSA.

For more information contact IMS Consulting today or connect with us on LinkedIn.

About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.

IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure and facilities. Centralize your data, planning and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.

2 Minutes Drill – ARCHIBUS Building Operations

ARCHIBUS Building Operations

As ARCHIBUS certified business partners, IMS Consulting offers the implementation of the ARCHIBUS Building Operations Application.

On Demand Work

Schedule, dispatch, manage, and report maintenance tasks efficiently using self-service capabilities to reduce operational costs and increase customer satisfaction

Efficiently managing maintenance tasks is vital to keeping your organization’s infrastructure and facilities running smoothly. Stay on track with ARCHIBUS On Demand Work – a Web-based application that automates all the steps of the on demand maintenance process, from requests, to approvals, to scheduling and work order issuance, to completion and feedback. On Demand Work’s self-service functionality helps lower operating costs by enforcing process control and keeping information current, accessible, and actionable. This centralized repository enables improved forecasting and budgeting to optimize operational effectiveness. Raise customer satisfaction levels by empowering requestors and communicating with them at every step of the process with ARCHIBUS On Demand Work.

Preventive Maintenance

Streamline and automate the PM process to proactively maintain critical assets, minimizing downtime and repair expense.

Ensuring that critical assets are in optimal condition requires effective maintenance processes to efficiently allocate resources, enforce procedures/schedules, and manage performance. Webbased ARCHIBUS Preventive Maintenance (PM) enables users to proactively maintain assets, efficiently balance schedules, optimize resources, and track key metrics. Simplify and improve PM processes with ARCHIBUS Preventive Maintenance to minimize costly repairs, reduce operational downtime, extend asset service lifecycles, and improve planning.

For more information contact IMS Consulting today or connect with us on LinkedIn.

2 Minute Drill – ARCHIBUS Real Estate Portfolio Management

ARCHIBUS Real Estate Portfolio Management

As certified ARCHIBUS Business Partners, we offer the implementation of the Real Estate Portfolio Management application.

Your facility areas, whether you own, lease, or sublease them, represent one of your organization’s most significant and expensive assets, and therefore one that it is important to track and analyze.

Portfolio Management

Improve the analysis and management of real estate assets to align the portfolio with the organizational mission. The application improves asset stewardship through comprehensive tracking and analysis of portfolio holdings. Provides multiple perspectives on portfolio performance to enable rapid, fact-based decisions.

Lease Administration

Centralize and automate lease administration processes to increase efficiency, reduce errors, and avoid penalties. It automates processes for lease tracking and management, as well as improves access of lease information to facilitate easy analysis and reporting.

Cost Administration

Centralize and streamline the processes of defining, allocating, and approving portfolio occupancy costs. The application complies with current changes to FASB 13, FAS 13 and FAS 13 GAAP requirements. It improves portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities.

ARCHIBUS Real Estate Portfolio Management - IMS Consulting

Advanced Portfolio Forecasting

Project costs and simplify portfolio planning and forecasting to support multifaceted strategic space planning requirements. Align your multiyear strategic portfolio plan with overall business plan objectives. Project costs for advanced portfolio forecasting of space requirements. Optimize the strategic space plan at all levels—from the portfolio, city, site/campus, to the building and room levels.

Strategic Financial Analysis

Provide a unified, correlated view of real estate, infrastructure and facilities assets and costs so they are optimally aligned to support an organization’s mission. Provide a common operating picture to view capital and operating expenses for the portfolio. Evaluate the mix of leased and owned properties relative to space vacancy/occupancy/availability for specific buildings, campus/site, cities, regions or for the entire portfolio.

For more information contact IMS Consulting today or connect with us on LinkedIn.