The Role of IWMS in the Hybrid Work Era: How Archibus Supports Flexible Workspaces, Hoteling, and Real Estate Strategy
The way we work—and the spaces we work in—have transformed. With hybrid work now the norm for many organizations, optimizing workplace resources is more crucial than ever. Integrated Workplace Management Systems (IWMS), like Archibus, play a pivotal role in helping organizations adapt, stay agile, and make smarter real estate decisions.
Supporting Flexible Workspaces
Hybrid work models mean employees split their time between the office and remote locations. Traditional, assigned seating is being replaced with flexible workspace options that respond to daily demand. Archibus makes it easy to manage these dynamic environments:
- Visual floor plans show real-time space availability.
- Administrators and employees can quickly reserve spaces to meet changing needs.
- Analytics reveal patterns of use, helping you right-size your footprint and repurpose underutilized areas.
Enabling Hoteling and Desk Booking
One of the core features supporting the hybrid office is hoteling, allowing employees to reserve desks or rooms as needed. Archibus streamlines the hoteling process by offering:
- Intuitive self-service reservation tools on mobile and web platforms.
- Automated check-ins for a seamless user experience.
- Integration with calendars, visitor management, and building access systems.
By simplifying the booking process, organizations promote collaboration, reduce unused space, and ensure everyone has the resources they need when they come on-site.
Informing Real Estate Strategy
Hybrid work isn’t just about adapting office layouts; it’s also changing long-term real estate needs. Archibus provides the data and insights facility leaders need to:
- Analyze occupancy and utilization trends at the portfolio, building, or room levels.
- Forecast future space demands and optimize lease arrangements.
- Identify opportunities for consolidation, growth, or redesign based on usage and business priorities.
A Foundation for the Future
The hybrid era requires workplace agility, data-driven decision-making, and a commitment to both employee experience and operational efficiency. Whether you’re just getting started or refining your strategy, an IWMS like Archibus provides the foundation to manage your spaces, support your teams, and align your real estate strategy with your business goals.
Ready to see how Archibus can support your organization’s hybrid work journey? Contact us to learn more!
About IMS Consulting:
For over a decade, IMS Consulting has been at the forefront of delivering comprehensive services across multiple platforms, including Archibus, ServiceNow, and ESRI, to our diverse clientele in both public and private sectors. As a dedicated small business, we offer personalized attention from experienced and certified consultants. Our experts collaborate closely with clients to deeply understand their operational processes, identify unique requirements, and uncover opportunities for enhanced management of their infrastructure. We are committed to helping you make informed capital budgeting decisions that yield benefits today and sustainably into the future