Indirect Cost Recovery (ICR) for Research Institutions
IMS Consulting’s Indirect Cost Recovery application for Archibus gives research universities and institutes an accurate, room-level record of how space is used, so F&A cost studies and indirect cost proposals rest on data you can defend.
Why Space Data Matters for ICR
The Challenge
Your F&A Rate Depends on Your Space Data
Facilities costs are a major part of the facilities and administrative (F&A) costs research institutions recover, and those costs are allocated based on how each room is used.
When space inventory, department assignments, and functional use are out of date, institutions risk under-recovering costs and have a harder time defending their proposals.
What the Application Does
Built on Archibus, Designed for ICR
The ICR application extends Archibus space management with the data research administrators need.
Room-Level Space Inventory
Accurate area for every room, tied to your floor plans.
Department and Functional Use
Assign each room to departments and functional use categories, such as organized research and instruction.
F&A Cost Study Support
Produce the space data your F&A cost study and indirect cost proposal require.
Part of Your Archibus Environment
Runs inside Archibus, alongside your space, maintenance, and asset management.
How We Put It in Place
1. Assess Your Space Data
We review your current space inventory and how departments and functions are recorded today.
2. Clean Up Inventory and Drawings
We reconcile room data with your floor plans so square footage is accurate.
3. Configure Departments and Functions
We set up the department and functional use categories your cost study needs.
4. Train Space Coordinators
We train the people who keep room assignments current across campus.
5. Support Each Cost Study
We support your team through each F&A cost study cycle.