Is Your Workplace Data Ready for AI, Analytics, and Migration?
The IMS Consulting Workplace Data Readiness Assessment profiles your space, asset, lease, and maintenance data, finds the gaps, and delivers a prioritized cleanup plan, so your next AI project, report, or system migration starts on solid ground.
Why Data Readiness Matters
The Problem
AI and Analytics Are Only as Good as Your Data
In JLL’s 2026 occupancy benchmark, only about 7% of organizations rated their workplace data capabilities as excellent, even though utilization data now informs about 90% of planning decisions.
Inaccurate room inventories, duplicate assets, and inconsistent work order history lead to misleading dashboards, unreliable AI answers, and costly migrations. Fixing the data first protects every investment that depends on it.
What We Assess
Four Areas That Drive Results
We review the data your workplace platforms depend on, whether it lives in Archibus, ServiceNow, TRIRIGA, or spreadsheets.
Space and Occupancy
Room inventory accuracy against drawings, occupancy assignments, and utilization sources such as badge and reservation systems.
Assets and Maintenance
Asset records, classifications, and work order history needed for preventive maintenance and predictive analytics.
Leases and Real Property
Lease records, critical dates, and portfolio data, including federal reporting fields such as FRPP where they apply.
Integrations and Data Flow
How data moves between your IWMS, ServiceNow, HR, ERP, GIS, and badge systems, and where it breaks down.
How the Assessment Works
1. Discovery
We meet with your facilities, real estate, and IT stakeholders to confirm your goals, such as an AI rollout, new reporting, or a migration, and identify the systems in scope.
2. Data Profiling
We analyze completeness, accuracy, duplication, and consistency across your key data sets.
3. Drawings and Inventory Check
We compare space data with your CAD and BIM floor plans to find rooms, areas, and assignments that don’t match.
4. Findings and Cleanup Plan
You receive a prioritized list of issues, recommended fixes, and an effort estimate, ranked by impact on your goals.
5. Cleanup and Ongoing Governance
IMS can carry out the cleanup and help you set data standards and ownership so your data stays accurate after go-live.