Real Property Programs Built for Federal Accountability
IMS Consulting helps Federal Civilian agencies manage space, real property reporting, rent costs, personal property, maintenance, and workplace reservations with the reporting rigor that oversight demands.
Why Agencies Work With IMS
Federal Civilian
One Accurate Picture of Your Portfolio
Government facilities teams carry large, aging portfolios with fixed budgets and strict reporting requirements. We implement and support Archibus so your space inventory, FRPP data, GSA and DHS rent bills, personal property, and maintenance records hold up to audits, annual reporting, and portfolio decisions, delivered through FedRAMP cloud solutions or on-premise hosting with support through the Authority to Operate (ATO) process.
What We Solve
Our Expertise
We help federal agencies address the challenges that matter most to their real property programs:
Portfolio and Inventory Accuracy
Authoritative space inventory and FRPP-aligned real property data that hold up to audits and annual reporting.
Space Consolidation
Utilization analysis, hoteling, and conference room reservations that support footprint reduction and hybrid work.
Cost and Asset Accountability
GSA and DHS rent bill analysis, personal property inventory, and configurable corrective and preventive maintenance workflows.
Secure, Compliant Deployments
FedRAMP cloud solutions, on-premise hosting, and support through the Authority to Operate (ATO) process.
Our Services
Federal Civilian Government
Federal civilian agencies must account for every square foot, every rent dollar, and every accountable asset. IMS Consulting delivers an integrated Archibus solution that brings these requirements together in one system of record:
- Space Management (Inventory and Occupancy)
- Space Utilization Analysis
- USE IT Act Compliance
- Federal Real Property Profile (FRPP)
- GSA and DHS Rent Bill Management
- Personal Property Management
- Corrective and Preventive Maintenance
- Hoteling
- Conference Room Reservations
Hosting and Security: IMS Consulting supports federal civilian agencies with FedRAMP cloud solutions as well as on-premise hosting, and guides teams through the Authority to Operate (ATO) process.
IMS holds the GSA MAS (47QTCA26D004K) contracting vehicle for directly engaging with US Federal Civilian Government agencies.
Space Management (Inventory and Occupancy)
Maintain an accurate, room-level inventory of buildings, floors, and rooms, with space assigned to organizations and occupants. Archibus space management gives agencies a single, current view of how space is allocated across the portfolio, supports move planning and space requests, and provides the authoritative data that reporting, rent allocation, and planning depend on.
Space Utilization Analysis / USE IT Act Compliance
Compare assigned space against actual use to identify under-used areas and consolidation opportunities. Occupancy and reservation data give agencies the evidence to support footprint reduction targets, return-to-office planning, and portfolio decisions, so space requirements are defended with data rather than estimates.
USE IT Act Compliance: The Utilizing Space Efficiently and Improving Technologies (USE IT) Act requires CFO Act agencies to measure how their office space is actually used and to report occupancy and utilization data, measured against a 60 percent utilization benchmark. IMS Consulting integrates badge data, occupancy information, and reservation data in Archibus and ServiceNow to deliver accurate USE IT Act reporting, tying actual use to a room-level space inventory, calculating utilization rates against capacity, and pinpointing underused space to support consolidation planning.
Federal Real Property Profile (FRPP)
Agencies report Federal Real Property Profile data every year. The IMS Consulting FRPP Management Extension structures real property data in Archibus to align with FRPP data elements and submission requirements, reducing the annual effort to reconcile inventory and improving confidence in what is reported.
GSA and DHS Rent Bill Management
Import GSA and DHS rent bills into Archibus and analyze charges across the entire portfolio. Billed charges are validated against occupancy records and allocated to the correct organizational codes, turning a recurring reconciliation exercise into an auditable, repeatable process and helping agencies spot discrepancies and opportunities to reduce rent costs.
Personal Property Management
Give property custodians the asset inventory capabilities they need to record, locate, and account for agency personal property. Track assets by location, custodian, and organization, support periodic inventories, and maintain a clear history of transfers and disposals for accountability.
Corrective and Preventive Maintenance
Configurable workflows route corrective maintenance requests from submission through approval, assignment, and completion, while preventive maintenance schedules keep building systems and equipment serviced on time. Facilities teams gain visibility into work order status, costs, and asset history to support reliable operations and better planning.
Hoteling
Support hybrid work by letting employees reserve shared workspaces in advance. Hoteling makes better use of available space, helps agencies operate with a smaller footprint, and provides reservation data that informs future space planning.
Conference Room Reservations
Help staff find and book the right meeting space, with visibility into room capacity and availability. Reservation data shows how conference rooms are actually used, informing decisions about the number and mix of meeting spaces across the portfolio.
FedRAMP Cloud Solutions
IMS Consulting implements and supports leading workplace and geospatial platforms on FedRAMP-authorized cloud environments, including FedRAMP-authorized Archibus by Eptura, ServiceNow’s FedRAMP High–authorized platform, and Esri’s FedRAMP Moderate–authorized ArcGIS Online. Our teams handle configuration, integration, and data migration while working within each platform’s security boundary, so agencies can modernize quickly without compromising compliance.
Security and System Administration for On-Premise Implementations
For agencies that host solutions in their own data centers, IMS Consulting provides qualified Information System Security Managers (ISSMs) and IT System Administrators who hold security clearances and industry-recognized certifications. Our staff support the Authority to Operate (ATO) process, from security documentation and control implementation through system hardening, patching, and ongoing operations, so your on-premise deployment stays secure and compliant.