5 Reports Every Facility Manager Should Be Pulling from Their IWMS
An Integrated Workplace Management System (IWMS) is more than a tool for managing space—it’s a data powerhouse. Facility managers who leverage its reporting capabilities gain insights that drive smarter decisions, reduce costs, and improve workplace performance. But with so many options, which reports matter most? Here are five essential reports every facility manager should be pulling.
1. Space Utilization Report
This report shows how your space is actually being used versus how it was planned. It helps identify underutilized areas, opportunities for consolidation, and trends in occupancy. In a hybrid work environment, this data is critical for right-sizing your real estate portfolio.
2. Asset Lifecycle Report
Every piece of equipment has a lifecycle—from acquisition to disposal. An asset lifecycle report tracks age, condition, and maintenance history, helping you plan replacements before failures occur. This proactive approach reduces downtime and avoids costly emergency repairs.
3. Preventive Maintenance Compliance Report
Preventive maintenance is only effective if it’s done on schedule. This report highlights compliance rates, overdue tasks, and upcoming work orders. Staying ahead of maintenance keeps systems running efficiently and extends asset life.
4. Work Order Performance Report
How quickly are service requests resolved? Are certain issues recurring? A work order performance report provides metrics on response times, completion rates, and backlog trends. These insights help improve service delivery and resource allocation.
5. Energy Consumption Report
Sustainability goals start with visibility. Energy consumption reports track usage by building, floor, or department, enabling you to spot inefficiencies and measure the impact of energy-saving initiatives. This data is essential for ESG reporting and cost reduction.
Why These Reports Matter
Pulling these reports regularly ensures you’re not just managing facilities—you’re optimizing them. From reducing costs to improving employee experience, data-driven decisions give facility managers the edge in today’s dynamic workplace.
Want to learn more about leveraging IWMS for smarter operations? Contact IMS Consulting for expert guidance on implementing and optimizing your IWMS.
About IMS Consulting:
For over a decade, IMS Consulting has been at the forefront of delivering comprehensive services across multiple platforms, including Archibus, ServiceNow, and ESRI, to our diverse clientele in both public and private sectors. As a dedicated small business, we offer personalized attention from experienced and certified consultants. Our experts collaborate closely with clients to gain a deep understanding of their operational processes, identify unique requirements, and uncover opportunities for enhanced management of their infrastructure. We are committed to helping you make informed capital budgeting decisions that yield benefits today and sustainably into the future.
Frequently Asked Questions
What types of reports should I prioritize in my IWMS to improve maintenance performance?
Start with reports that track work order backlog and completion rates, labor hours and cost per work order, asset performance and repair history, and the preventive vs. reactive maintenance ratio. These metrics offer actionable insights that help optimize resources and reduce downtime.
How can IWMS dashboards help justify budget increases?
Dashboards consolidate historical data on labor, asset conditions, and spending. By visualizing recurring issues and inefficiencies, facility managers can present data-driven cases for additional funding or resource allocation.
What’s the best way to ensure my IWMS reports lead to real improvements?
Use the data to drive continuous improvement. Adjust preventive maintenance schedules, identify high-cost assets, recognize top-performing technicians, and hold vendors accountable with scorecards. Regularly review and act on insights to maximize impact.