The New Science of Space Planning: How IWMS Data Drives Real Estate Decisions
In today’s hybrid work environment, space planning has evolved from static floorplans and gut instincts to dynamic, data-driven strategy. At the heart of this transformation is the Integrated Workplace Management System (IWMS)—a platform that turns real-time occupancy data into actionable insights for facilities and real estate teams.
From Guesswork to Granular Insights
Traditional space planning relied heavily on assumptions: how many desks were needed, how often conference rooms were used, and whether teams were co-located effectively. But with IWMS tools now integrating occupancy sensors, badge data, and utilization analytics, those assumptions are being replaced by hard evidence.
Facilities teams can now answer questions like:
- Which spaces are consistently underutilized?
- How do usage patterns shift throughout the week?
- Are collaborative zones being used as intended?
Occupancy Sensors: The Eyes of the Workplace
Occupancy sensors provide real-time visibility into how spaces are actually used. Whether embedded in lighting systems, furniture, or ceilings, these sensors track movement, presence, and duration—giving teams a live pulse on workplace activity.
This data helps organizations:
- Identify opportunities to consolidate space
- Reduce energy costs by aligning HVAC and lighting with actual usage
- Improve employee experience by reallocating underused areas
Space Utilization Reports: The Strategic Lens
IWMS platforms aggregate sensor data into intuitive dashboards and reports. These tools allow facilities leaders to compare usage across buildings, floors, and departments—making it easier to justify changes to leadership.
For example:
- A report showing 30% average desk utilization may support a shift to hoteling
- Meeting room analytics can reveal peak demand times and inform scheduling policies
- Long-term trends can guide lease renewals or expansion decisions
Dynamic Seating Trends: Flexibility Meets Function
As hybrid work becomes the norm, dynamic seating models like hot-desking and activity-based working are gaining traction. IWMS platforms help manage these models by:
- Automating desk reservations
- Tracking usage patterns to optimize layouts
- Ensuring compliance with health and safety protocols
The result? A workplace that adapts to employee behavior—not the other way around.
Real Estate Decisions Backed by Data
Ultimately, IWMS data empowers organizations to make smarter real estate decisions. Whether it’s downsizing a lease, redesigning a floorplan, or investing in collaborative zones, the insights from space planning tools ensure that every square foot serves a purpose.
In a time when workplace needs are constantly evolving, data is the new blueprint.
About IMS Consulting:
For over a decade, IMS Consulting has been at the forefront of delivering comprehensive services across multiple platforms, including Archibus, ServiceNow, and ESRI, to our diverse clientele in both public and private sectors. As a dedicated small business, we offer personalized attention from experienced and certified consultants. Our experts collaborate closely with clients to gain a deep understanding of their operational processes, identify unique requirements, and uncover opportunities for enhanced management of their infrastructure. We are committed to helping you make informed capital budgeting decisions that yield benefits today and sustainably into the future.