ARCHIBUS OverviewARCHIBUS is the #1 provider of real estate, infrastructure and facilities management solutions in the world, with expenditures for ARCHIBUS-related products and services exceeding $2.7 billion (US). With ARCHIBUS, organizations can use a single, comprehensive, integrated solution to make informed strategic decisions that optimize return-on-investment, lower asset lifecycle costs, and increase enterprise-wide productivity—reducing their infrastructure and facilities related costs by as much as 34%. Today, more than 8,000,000 ARCHIBUS users around the globe collectively save over $100 billion each year for their organizations. Available in 190 countries and more than 30 languages, ARCHIBUS is supported through a global network of over 1,700 professionals.
ARCHIBUS Space ManagementThe ARCHIBUS Space Management Application provides an integrated Web and mobile-based solution for viewing and managing an organization’s diverse types of space to ensure optimal space allocation.
With the ARCHIBUS Space Management application organization can finally answer that fundamental question, “What does my space look like?”
The application is made up of 4 distinct programs:
Strategic Space Planning
Simplify strategic space planning and forecasting to support multifaceted space planning requirements. Optimize space planning and forecasting at all levels from the portfolio, city, site/campus, to the building and room levels, as well as plan short, medium, and long-term “what-if” scenarios for organizations of all sizes.
Space Inventory & Performance
Evaluate performance and plan space usage to maximize efficiency and decrease total occupancy costs. The application delivers flexible, self-service reporting for effective space allocation and cost control. Improves evaluation of building performance and enables accurate benchmarking.
Personnel & Occupancy
Optimize space occupancy rates and improve planning capability to accommodate future expansion, consolidation, or re-balancing. The application provides immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes. Improve your forecasting accuracy for future needs based on current room availability and planned occupancy growth. Easily assign employees to temporary or permanent available space using highlighted drawings.
Space Chargeback
Streamline the chargeback process to increase space accountability and reduce occupancy costs. The application improves accuracy of departmental cost reporting for greater accountability on dedicated and common area space costs as well as assures more accurate planning based on current space costs and planned future growth projections that improve critical decisions on consolidations, moves, and acquisitions.
ARCHIBUS Real Estate Portfolio ManagementAs certified ARCHIBUS Business Partners, we offer the implementation of the Real Estate Portfolio Management application.
Your facility areas, whether you own, lease, or sublease them, represent one of your organization’s most significant and expensive assets, and therefore one that it is important to track and analyze.
Portfolio Management
Improve the analysis and management of real estate assets to align the portfolio with the organizational mission. The application improves asset stewardship through comprehensive tracking and analysis of portfolio holdings. Provides multiple perspectives on portfolio performance to enable rapid, fact-based decisions.
Lease Administration
Centralize and automate lease administration processes to increase efficiency, reduce errors, and avoid penalties. It automates processes for lease tracking and management, as well as improves access of lease information to facilitate easy analysis and reporting.
Cost Administration
Centralize and streamline the processes of defining, allocating, and approving portfolio occupancy costs. The application complies with current changes to FASB 13, FAS 13 and FAS 13 GAAP requirements. It improves portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities.
Advanced Portfolio Forecasting
Project costs and simplify portfolio planning and forecasting to support multifaceted strategic space planning requirements. Align your multiyear strategic portfolio plan with overall business plan objectives. Project costs for advanced portfolio forecasting of space requirements. Optimize the strategic space plan at all levels—from the portfolio, city, site/campus, to the building and room levels.
Strategic Financial Analysis
Provide a unified, correlated view of real estate, infrastructure and facilities assets and costs so they are optimally aligned to support an organization’s mission. Provide a common operating picture to view capital and operating expenses for the portfolio. Evaluate the mix of leased and owned properties relative to space vacancy/occupancy/availability for specific buildings, campus/site, cities, regions or for the entire portfolio.
ARCHIBUS Enterprise Asset Management
Every facility manager knows that effective management of assets, such as furniture, equipment, and software, is essential to their organization’s mission. Yet managing the changeover of assets and staff while keeping an eye on costs can be overwhelming. ARCHIBUS provides transparency into an asset’s value, location, and disposition. With it, facility managers can increase organizational accountability, lower costs by re-purposing warehoused or underutilized assets, minimize risk by sizing their asset base for insurance and business continuity, and more easily provide accurate depreciation information to comply with accounting standards.
ARCHIBUS Building Operations Management
As ARCHIBUS certified business partners, IMS Consulting offers the implementation of the ARCHIBUS Building Operations Application.
On Demand Work
Schedule, dispatch, manage, and report maintenance tasks efficiently using self-service capabilities to reduce operational costs and increase customer satisfaction
Efficiently managing maintenance tasks is vital to keeping your organization’s infrastructure and facilities running smoothly. Stay on track with ARCHIBUS On Demand Work – a Web-based application that automates all the steps of the on demand maintenance process, from requests, to approvals, to scheduling and work order issuance, to completion and feedback. On Demand Work’s self-service functionality helps lower operating costs by enforcing process control and keeping information current, accessible, and actionable. This centralized repository enables improved forecasting and budgeting to optimize operational effectiveness. Raise customer satisfaction levels by empowering requestors and communicating with them at every step of the process with ARCHIBUS On Demand Work.
Preventive Maintenance
Streamline and automate the PM process to proactively maintain critical assets, minimizing downtime and repair expense.
Ensuring that critical assets are in optimal condition requires effective maintenance processes to efficiently allocate resources, enforce procedures/schedules, and manage performance. Webbased ARCHIBUS Preventive Maintenance (PM) enables users to proactively maintain assets, efficiently balance schedules, optimize resources, and track key metrics. Simplify and improve PM processes with ARCHIBUS Preventive Maintenance to minimize costly repairs, reduce operational downtime, extend asset service lifecycles, and improve planning.
ARCHIBUS Compliance Management
An overview of the ARCHIBUS Compliance Management Application. Improve operational efficiency and significantly reduce the staggering costs, risks, complexity, and time associated with the management of regulations, compliance programs and their requirements.
ARCHIBUS OverviewARCHIBUS is the #1 provider of real estate, infrastructure and facilities management solutions in the world, with expenditures for ARCHIBUS-related products and services exceeding $2.7 billion (US). With ARCHIBUS, organizations can use a single, comprehensive, integrated solution to make informed strategic decisions that optimize return-on-investment, lower asset lifecycle costs, and increase enterprise-wide productivity—reducing their infrastructure and facilities related costs by as much as 34%. Today, more than 8,000,000 ARCHIBUS users around the globe collectively save over $100 billion each year for their organizations. Available in 190 countries and more than 30 languages, ARCHIBUS is supported through a global network of over 1,700 professionals.
ARCHIBUS Space ManagementThe ARCHIBUS Space Management Application provides an integrated Web and mobile-based solution for viewing and managing an organization’s diverse types of space to ensure optimal space allocation.
With the ARCHIBUS Space Management application organization can finally answer that fundamental question, “What does my space look like?”
The application is made up of 4 distinct programs:
Strategic Space Planning
Simplify strategic space planning and forecasting to support multifaceted space planning requirements. Optimize space planning and forecasting at all levels from the portfolio, city, site/campus, to the building and room levels, as well as plan short, medium, and long-term “what-if” scenarios for organizations of all sizes.
Space Inventory & Performance
Evaluate performance and plan space usage to maximize efficiency and decrease total occupancy costs. The application delivers flexible, self-service reporting for effective space allocation and cost control. Improves evaluation of building performance and enables accurate benchmarking.
Personnel & Occupancy
Optimize space occupancy rates and improve planning capability to accommodate future expansion, consolidation, or re-balancing. The application provides immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes. Improve your forecasting accuracy for future needs based on current room availability and planned occupancy growth. Easily assign employees to temporary or permanent available space using highlighted drawings.
Space Chargeback
Streamline the chargeback process to increase space accountability and reduce occupancy costs. The application improves accuracy of departmental cost reporting for greater accountability on dedicated and common area space costs as well as assures more accurate planning based on current space costs and planned future growth projections that improve critical decisions on consolidations, moves, and acquisitions.
ARCHIBUS Real Estate Portfolio ManagementAs certified ARCHIBUS Business Partners, we offer the implementation of the Real Estate Portfolio Management application.
Your facility areas, whether you own, lease, or sublease them, represent one of your organization’s most significant and expensive assets, and therefore one that it is important to track and analyze.
Portfolio Management
Improve the analysis and management of real estate assets to align the portfolio with the organizational mission. The application improves asset stewardship through comprehensive tracking and analysis of portfolio holdings. Provides multiple perspectives on portfolio performance to enable rapid, fact-based decisions.
Lease Administration
Centralize and automate lease administration processes to increase efficiency, reduce errors, and avoid penalties. It automates processes for lease tracking and management, as well as improves access of lease information to facilitate easy analysis and reporting.
Cost Administration
Centralize and streamline the processes of defining, allocating, and approving portfolio occupancy costs. The application complies with current changes to FASB 13, FAS 13 and FAS 13 GAAP requirements. It improves portfolio occupancy cost management and decision-making with advanced cost analysis/projection capabilities.
Advanced Portfolio Forecasting
Project costs and simplify portfolio planning and forecasting to support multifaceted strategic space planning requirements. Align your multiyear strategic portfolio plan with overall business plan objectives. Project costs for advanced portfolio forecasting of space requirements. Optimize the strategic space plan at all levels—from the portfolio, city, site/campus, to the building and room levels.
Strategic Financial Analysis
Provide a unified, correlated view of real estate, infrastructure and facilities assets and costs so they are optimally aligned to support an organization’s mission. Provide a common operating picture to view capital and operating expenses for the portfolio. Evaluate the mix of leased and owned properties relative to space vacancy/occupancy/availability for specific buildings, campus/site, cities, regions or for the entire portfolio.
ARCHIBUS Enterprise Asset ManagementEvery facility manager knows that effective management of assets, such as furniture, equipment, and software, is essential to their organization’s mission. Yet managing the changeover of assets and staff while keeping an eye on costs can be overwhelming. ARCHIBUS provides transparency into an asset’s value, location, and disposition. With it, facility managers can increase organizational accountability, lower costs by re-purposing warehoused or underutilized assets, minimize risk by sizing their asset base for insurance and business continuity, and more easily provide accurate depreciation information to comply with accounting standards.
ARCHIBUS Building Operations Management
As ARCHIBUS certified business partners, IMS Consulting offers the implementation of the ARCHIBUS Building Operations Application.
On Demand Work
Schedule, dispatch, manage, and report maintenance tasks efficiently using self-service capabilities to reduce operational costs and increase customer satisfaction
Efficiently managing maintenance tasks is vital to keeping your organization’s infrastructure and facilities running smoothly. Stay on track with ARCHIBUS On Demand Work – a Web-based application that automates all the steps of the on demand maintenance process, from requests, to approvals, to scheduling and work order issuance, to completion and feedback. On Demand Work’s self-service functionality helps lower operating costs by enforcing process control and keeping information current, accessible, and actionable. This centralized repository enables improved forecasting and budgeting to optimize operational effectiveness. Raise customer satisfaction levels by empowering requestors and communicating with them at every step of the process with ARCHIBUS On Demand Work.
Preventive Maintenance
Streamline and automate the PM process to proactively maintain critical assets, minimizing downtime and repair expense.
Ensuring that critical assets are in optimal condition requires effective maintenance processes to efficiently allocate resources, enforce procedures/schedules, and manage performance. Webbased ARCHIBUS Preventive Maintenance (PM) enables users to proactively maintain assets, efficiently balance schedules, optimize resources, and track key metrics. Simplify and improve PM processes with ARCHIBUS Preventive Maintenance to minimize costly repairs, reduce operational downtime, extend asset service lifecycles, and improve planning.
ARCHIBUS Compliance Management
An overview of the ARCHIBUS Compliance Management Application. Improve operational efficiency and significantly reduce the staggering costs, risks, complexity, and time associated with the management of regulations, compliance programs and their requirements.
New Feature: Utility Analysis Console in Energy Management Application
The ARCHIBUS Energy Management application provides an effective avenue to track and manage energy use to control costs, reduce carbon footprint, and mitigate risk. The greatest benefit of using the ARCHIBUS Energy Management application is the data driven insight gained by organizations to optimize business decision making.
In the most recent release, ARCHIBUS v23.2 added a Utility Analysis Console. Energy managers who need to make strategic decisions on energy can use this console to get the full context for energy choices as they prioritize their remediation budget for retrofits or strive to meet yearly cost reduction targets. They can also take action on conditions they find by creating capital project requests for energy remediation, initiating an assessment project on an under-performing building, or sending an auditor out to perform a sustainability audit on a site with incomplete information.
- Comparisons and Metrics – Metrics such as Energy Use per Person and Energy Use per Square Foot / Square Meter are generated to provide a frame of reference for a building and its performance. Buildings with similar purposes can easily be compared.
- Details and History – Building details represent the historical and seasonal perspective of energy use to show the impact of completed remediation action or to view the changing energy usage pattern of the organization.
- Equipment and IoT – If equipment and IoT solutions are connected to ARCHIBUS, actual consumption can be monitored on a granular meter-level. This data can differentiate the energy costs for energy intensive labs or for spaces that are sub-leased to other organizations.
Other benefits of the ARCHIBUS Energy Management Application include:
- Reduce carbon footprint thereby reducing cost by approximately 5%
- Forecasting tool that creates “what-if” scenarios that align with business goals
- Mitigate risk with improved analyses and planning
About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.
IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure and facilities. Centralize your data, planning and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.
New Application: ARCHIBUS Extensions for BUILDER™ SMS
BUILDER™ Sustainment Management System (SMS) is a financial planning tool developed by ERDC’s (U.S. Army Engineer Research and Development Center) Construction Engineering Research Laboratory (CERL) to determine when, where and how to best maintain building infrastructure. The United States Department of Defense recognized a need to standardize asset sustainment and condition assessment for funding purposes and mandated all its agencies to use the BUILDER™ SMS. BUILDER™ SMS requires users to input asset data, and in turn provides standardized metrics for condition, functionality and remaining service life.
The ARCHIBUS Extensions for BUILDER™ SMS provides a bi-directional integration between BUILDER™ SMS and ARCHIBUS that allows organizations to share information between the two systems. Common reasons why organizations decide to implement the ARCHIBUS Extensions for BUILDER™ SMS include:
- Organizations already use ARCHIBUS as the source of record for their assets, but they maintain selected asset inventory records in BUILDER™ SMS as well.
- Organizations use BUILDER™ SMS as the source of record for their assets, but they want to do more with their data than BUILDER™ SMS can offer.
ARCHIBUS Extensions for BUILDER™ SMS are agency agnostic, as each agency has its own requirements for asset tracking, condition reports, and maintenance estimates.
ARCHIBUS is a cost-effective means to provide additional analyses and reports on BUILDER™ SMS data. The ARCHIBUS Enterprise Asset Management application, the ARCHIBUS Strategic Financial Analysis application, and the ARCHIBUS Metrics Framework provide a top-down, enterprise view of the organizations data.
About IMS Consulting
For more than a decade, IMS Consulting has delivered the full scope of ARCHIBUS-related services to both government and commercial clients. As a Virginia Certified Small Business, IMS Consulting provides our clients with personalized attention by experienced ARCHIBUS certified consultants. Our experts work with our clients to thoroughly understand how they do business, identify their unique needs, and pinpoint opportunities to better manage their infrastructure, employ more efficient work processes, and make smarter capital budgeting decisions—both today and over the long term.
IMS Consulting specializes in the implementation of ARCHIBUS, the #1 real estate, infrastructure & facilities management solution in the world. ARCHIBUS is the global leader in streamlining how you manage your real estate, infrastructure and facilities. Centralize your data, planning and operations onto one seamless platform backed by 35 years of innovation and the world’s largest support network. Reduce costs, enhance sustainability, and create a better workplace by transforming how you connect with people, places, and processes.